Report Contents
Report Terms
Report Recommendations
OIG recommends that the Bureau of Diplomatic Security and the Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, institute procedures to ensure that a needs-based analysis is conducted and documented prior to establishing all Worldwide Protective Services task order staffing requirements and prior to exercising task order options.
OIG recommends that the Bureau of Diplomatic Security and the Regional Security Office in Baghdad establish a process to ensure that the contractor's daily movement detail reports and muster sheets are reviewed by the onsite contracting officer's representative to monitor actual staff usage against the number of staff paid.
OIG recommends that the Bureau of Diplomatic Security, in coordination with the Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, establish a process to ensure that Worldwide Protective Services contract staffing requirements are adjusted when needs change during the contract performance period.
OIG recommends that the Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, direct the contracting officer to ensure that invoices are sent to contracting officer's representatives or government technical monitors at Embassy Baghdad for review to verify that the contractor is invoicing only for goods received and services delivered.
OIG recommends that the Bureau of Diplomatic Security perform a comprehensive review of its existing payment management standard operating procedure as it relates to invoice review to ensure sufficient review of all invoices and supporting documentation, including onsite review of invoices, and to ensure that the Department of State has received goods prior to payment.
OIG recommends that the Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, recover the $133,190 paid to the contractor for unallowable and erroneously approved costs.
OIG recommends that the Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, direct the contracting officer to conduct a comprehensive review of all contractor invoices and supporting documentation to determine whether the contractor submitted adequate supporting documentation for all reimbursable costs, including the $1,642,537 identified in this report. If the documentation was not submitted, the contracting officer should request supporting documentation from the contractor and determine whether the costs were allowable under the contract terms. If the reimbursable costs cannot be supported or are not allowable under the terms of the contract, the Department of State should recover these funds from the contractor.