Report Contents
Report Terms
Report Recommendations
Embassy Juba, in coordination with the Office of the U.S. Special Envoy for Sudan and South Sudan and the Bureau of African Affairs, should develop clear policy goals and objectives to guide policy engagement.
The Bureau of African Affairs should fold the Sudan and South Sudan desks back into the bureau, once the conditions in the March 15, 2012, memo are met.
The Office of the U.S. Special Envoy for Sudan and South Sudan, in coordination with Embassy Juba, should implement procedures for obtaining embassy concurrence on planned foreign assistance projects.
The Bureau of Human Resources, in coordination with the Bureau of African Affairs, should assign at least some incoming political/economic and public diplomacy officers to Embassy Juba to 2-year assignments, with the first year in either the Bureau of African Affairs or the Office of the Special Envoy for Sudan and South Sudan.
The Bureau of Human Resources, in coordination with the Bureau of African Affairs, should approve Embassy Juba’s FY 2014 Mission Resource Request for three eligible family member positions.
Embassy Juba should contact the Office of Civil Rights to gain official appointment of an Equal Employment Opportunity counselor.
The Bureau of African Affairs, in coordination with Embassy Juba, should install and provide training on information-sharing systems, including SharePoint, contact management, and records management systems, at Embassy Juba.
Embassy Juba, in coordination with the Office of the U.S. Special Envoy for Sudan and South Sudan, should develop a missionwide reporting plan.
Embassy Juba should create a central biographic file that is accessible to Department of State personnel.
Embassy Juba should review the amount of in-country travel embassy staff has performed since the embassy changed its practice on chartering planes, identify reasons for the decrease, and adjust procedures as necessary.
Embassy Juba, in coordination with the Bureau of Human Resources and the Bureau of African Affairs, should add one mid-level political/economic officer position to increase reporting on refugee and other humanitarian issues by either creating a new position or transferring a position from Embassy Khartoum.
The Bureau of African Affairs, in coordination with Embassy Juba and the Bureau of Consular Affairs, should upgrade position 10-004075 to FS-01, make FS-04 position number 10-004077 economic/consular, make FS-02 position number 14-121002 economic, and remove FS-02 position 10-125006 from the staffing pattern.
Embassy Juba should draft a public affairs plan to address mission priorities.
Embassy Juba should draft a mission media plan for informing the South Sudanese public of the extent of U.S. Government assistance and of the efforts of the embassy.
Embassy Juba should update the registration of its grants to comply with Federal law.
Embassy Juba should close all grants files with accurate and complete documentation.
The Bureau of Educational and Cultural Affairs, in coordination with Embassy Juba, should assess whether to establish a Fulbright program in South Sudan and, if feasible, take such action.
The Bureau of Educational and Cultural Affairs should fund a visit to Juba by the regional English language officer for South Sudan to do a needs analysis of English language programs.
The Bureau of Educational and Cultural Affairs should fund an initial regional educational advising coordinator visit to South Sudan to conduct a needs analysis for establishing an educational adviser position.
The Bureau of Consular Affairs should send a temporary duty consular officer to Embassy Juba to set up internal control systems and help prepare the consular package.
The Bureau of Consular Affairs, in coordination with the Bureau of Human Resources, should implement a policy requiring that any sole consular officer assigned to Embassy Juba complete the Consular Section Chief Basics Course (PC 550) prior to beginning the assignment.
Embassy Juba should fill the consular locally employed staff position without delay.
The Bureau of Consular Affairs should provide funding for any new consular local employee to travel to a post neighboring Juba for training.
Embassy Juba, in coordination with the Bureau of Consular Affairs, should order and install a microphone system for the consular interview window.
The Bureau of Consular Affairs should provide Embassy Juba and other posts in the region with front-channel guidance on processing visa applications from the Sudan People’s Liberation Movement and the Sudan People’s Liberation Army and update the South Sudan reciprocity schedule with this guidance.
The Bureau of Consular Affairs should provide funding for an annual trip to Juba by the Nairobi consul general or other consular manager.
The Bureau of African Affairs, in coordination with the Bureau of Diplomatic Security and the Bureau of Overseas Buildings Operations, should complete a risk/cost/benefit analysis that yields a decision on the question of constructing an interim office building pending completion of a new embassy compound in Juba.
The Bureau of African Affairs, in coordination with Embassy Juba, should implement immediate and transitional plans for provision of International Cooperative and Administrative Support Services to Embassy Juba.
Embassy Juba should implement procedures to disseminate management information to staff in a timely manner.
Embassy Juba, in coordination with the Bureau of the Comptroller and Global Financial Services and Embassy Khartoum, should reconcile the U.S. Agency for International Development cashier accountability and close out the account with the U.S. disbursing officer.
Embassy Juba should implement a plan to align locally employed staff positions and functions, update and classify job descriptions as needed, assess workload, and establish a rational staffing pattern that meets mission requirements.
Embassy Juba, in coordination with the Bureau of the Comptroller and Global Financial Services and Embassy Khartoum, should implement a plan for training the main timekeeper in Juba and installing the Windows Time and Attendance program to allow Juba to report time and attendance directly to the payroll office, eliminating the need to go through Embassy Khartoum.
Embassy Juba should carry out an awards program that complies with Department of State regulations and hold awards ceremonies twice a year, as prescribed in the locally employed staff handbook.
Embassy Juba should implement a staff training plan.
Embassy Juba, in coordination with the Bureau of African Affairs, should define its supply chain management system, including ordering, receiving, shipping, paying, and controlling, and define and enforce responsibilities, accountability, and internal controls.
Embassy Juba should implement a motor vehicle policy in accordance with Department of State regulations.
Embassy Juba should implement a plan that limits drivers to 10-hour shifts, in compliance with Department of State regulations.
The Bureau of Overseas Buildings Operations should repair the heating, ventilation, and air conditioning system in the Embassy Juba controlled access area.
Embassy Juba should implement a safety, health, and environmental management program in accordance with Department of State regulations.
Embassy Juba, in coordination with Bureau of Information Resource Management, should document specific network inadequacies and work with systems specialists to improve the embassy’s capacity for quick, secure, and reliable communications on both the unclassified and classified systems.
Embassy Juba, in coordination with the Bureau of African Affairs, should obtain valid licenses for all embassy computer software.
The Bureau of Consular Affairs, in coordination with Embassy Juba, should arrange the visit of a technician to Juba to resolve outstanding consular system problems.
Embassy Juba, in coordination with the Bureau of African Affairs, should implement a medical claims reimbursement process for local staff.
Embassy Juba should require the deputy chief of mission to carry out required adjudication reviews for nonimmigrant visa cases.