Audit of Personal Property Accountability at U.S. Mission Iraq

OIG recommends that U.S. Embassy Baghdad implement revised procedures for property accountability to ensure staff consistently and accurately update personal property records in the Integrated Logistics Management System on a timely basis.

OIG recommends that U.S. Embassy Baghdad establish a tracking system to record and monitor the physical location and condition of loaned personal property in accordance with the Memorandum of Agreement between the U.S. Army and the Department of State U.S. Mission in Iraq. The tracking system should be independent of the system used by the U.S. Army to track the property.

OIG recommends that the Bureau of Diplomatic Security revise Secure-Integrated Logistics Management System accountability procedures to record and report, in real time, changes in physical locations of sensitive special protective equipment items.

OIG recommends that U.S. Embassy Baghdad investigate and report to the Bureau of Diplomatic Security the location and status of the three sensitive special protective equipment items reported as "lost, damaged, or destroyed," as well as any corrective actions taken to update the records in the Secure-Integrated Logistics Management System.

OIG recommends that the Bureau of Administration, Office of Logistics Management, develop monitoring guidance to ensure that approved foreign excess personal property dispositions include all documentation required by volume 14 of the Foreign Affairs Manual and the Department's Site Closure and Foreign Excess Personal Property Disposition Guide for Iraq and Afghanistan. The guidance should also address procedures for documenting justifications for any deviations from the requirements.