Inspection of the Bureau of International Security and Nonproliferation

The Bureau of International Security and Nonproliferation, in coordination with the Bureau of Human Resources, should establish a comptroller’s office to oversee management of all bureau foreign assistance funding.

The Bureau of International Security and Nonproliferation should request, and the Bureau of the Comptroller and Global Financial Services should grant, read-only access to the Global Financial Management System to financial management staff in the program offices.

The Bureau of International Security and Nonproliferation should institute a monitoring regime for unliquidated balances, supervised by senior leadership, to deobligate unnecessary balances and to document justifications for continuing obligations that are not showing quarterly activity.

The Bureau of International Security and Nonproliferation, in coordination with the Bureau of Information Resource Management, the Bureau of the Comptroller and Global Financial Services, and the Bureau of Administration, should develop a single, searchable database that interfaces with the Department’s Global Financial Management System.

The Bureau of International Security and Nonproliferation, in coordination with the Bureau of Information Resource Management, the Bureau of the Comptroller and Global Financial Services, and the Bureau of Administration, should proceed with development of an interface between the Nonproliferation and Disarmament Fund’s Financial Information Management System and the Global Financial Management System.

The Bureau of International Security and Nonproliferation should require that all eligible program and project management personnel complete contracting officer’s representative and grants officer representative training and obtain certification.

The Bureau of International Security and Nonproliferation should provide program and project management training, contracting with private providers for such training when necessary.

The Bureau of International Security and Nonproliferation should formalize a strategic planning function, reporting to the Assistant Secretary, with responsibility for establishing priorities, identifying emerging issues, and recommending appropriate deployment of bureau resources.

The Bureau of Arms Control, Verification, and Compliance, in coordination with the Bureau of International Security and Nonproliferation, should develop a policy paper, cleared at the deputy assistant secretary level, outlining the policy parameters of bureau activities involving the Biological Weapons Convention.

The Bureau of International Security and Nonproliferation, in coordination with the Bureau of Arms Control, Verification, and Compliance and the Bureau of Political-Military Affairs, should establish a rating, reviewing, and reporting chain for the executive director and update the Foreign Affairs Manual accordingly.

The Bureau of International Security and Nonproliferation, in coordination with the Bureau of Human Resources, should designate one of the four deputy directors as the primary backstop for the executive director and reallocate responsibilities accordingly.

The Bureau of International Security and Nonproliferation should conduct a customer service survey.

The Bureau of International Security and Nonproliferation, in coordination with the Office of the Under Secretary for Arms Control and International Security, should draft a comprehensive, multiyear workforce plan.

The Bureau of Administration, in coordination with the Bureau of International Security and Nonproliferation, should conduct a workforce study of the program offices so that only Federal employees perform inherently governmental functions.

The Bureau of International Security and Nonproliferation should require all management staff to complete obligatory leadership training and should monitor compliance with this requirement.

The Bureau of International Security and Nonproliferation should include leadership and management principles in the work requirements and performance plans of leaders from deputy office director to Assistant Secretary.

The Bureau of International Security and Nonproliferation should require that each employee have an individual development plan.

The Bureau of International Security and Nonproliferation should develop and implement an action plan for mid-level Civil Service staff, including rotational assignments and overseas opportunities.

The Bureau of International Security and Nonproliferation should develop a bureauwide, prioritized training budget.

The Bureau of International Security and Nonproliferation should implement an Equal Employment Opportunity program, including a front office statement of commitment to program principles, appointment and announcement of certified counselors, and a link to the Office of Civil Rights Web site on the bureau’s home page.

The Bureau of International Security and Nonproliferation should require that managers and supervisors attend mandatory Equal Employment Opportunity/diversity training.

The Bureau of International Security and Nonproliferation, in coordination with the Bureau of the Comptroller and Global Financial Services, should develop and implement a system of bureauwide management controls.

The Bureau of International Security and Nonproliferation should designate the executive director as the bureau management controls officer.

The Bureau of International Security and Nonproliferation should incorporate and update its SharePoint and Web sites with content provided by the executive office and other offices.

The Bureau of Political-Military Affairs, in coordination with the Bureau of International Security and Nonproliferation and the Bureau of Information Resource Management, should obtain a valid authorization to operate for the Defense Trade and Application System.

The Bureau of International Security and Nonproliferation should install environmental controls that provide the appropriate airflow and air-conditioning to their data centers.

The Bureau of International Security and Nonproliferation, in coordination with the Bureau of Diplomatic Security, should complete and sign the memorandum of agreement on bureau security officer support.

The Bureau of International Security and Nonproliferation should define specific duties and responsibilities and clarify chain of reporting for all security officers within the bureaus that report to the Under Secretary for Arms Control and International Security.

The Bureau of International Security and Nonproliferation should have all principal unit security officers complete unit security officer training.

The Bureau of International Security and Nonproliferation should request, and the Bureau of Diplomatic Security should provide, assistance in establishing a security awareness training program that includes annual refresher briefings for personnel in the Bureau of Arms Control, Verification, and Compliance and the Bureau of International Security and Nonproliferation.

The Bureau of International Security and Nonproliferation, in coordination with the Bureau of Arms Control, Verification, and Compliance, should post their emergency actions plans on their respective Intranet sites and establish a link to the Bureau of Administration’s Office of Emergency Management SharePoint site.