Inspection of Embassy Bamako, Mali

Embassy Bamako, in coordination with the Office of Management Policy, Rightsizing, and Innovation, should require United States Africa Command to identify and submit National Security Decision Directive 38 requests to convert all Department of Defense temporary duty positions to permanent ones and deny country clearances to replacement temporary duty personnel pending receipt of requests.

The Bureau of African Affairs, in coordination with the U.S. Office of Foreign Assistance and Embassy Bamako, should identify the total amount of foreign assistance programs and funding managed by Embassy Bamako.

Embassy Bamako should use the contact management database system in the public affairs section, providing training to the staff as needed.

Embassy Bamako should establish a policy of periodically contacting consular managers in U.S. embassies in other countries in the region to identify the types of consular support that Embassy Bamako could receive from those embassies in the event of a crisis in Mali.

Embassy Bamako should perform periodic drills that test the consular staff’s ability to operate emergency communications equipment and access networks during a crisis.

Embassy Bamako should train staff to operate the portable satellite terminals and associated equipment and perform monthly tests of all portable satellite terminals and associated contingency equipment.

Embassy Bamako should conduct periodic unannounced visits to evaluate whether the panel physician is performing medical examinations in accordance with Department of State guidance.

Embassy Bamako, in coordination with the Bureau of Overseas Buildings Operations, should resubmit the rental market survey and analysis of local rental market information from independent sources to reflect current local market rental rates and reconcile differences between real estate market surveys.

Embassy Bamako should issue an administrative notice reminding staff members and agencies of the time and staff requirements involved in securing a new lease, as well as the steps involved in preparing a residence for occupancy, and include this information in its National Security Decision Directive 38 cable.

Embassy Bamako should issue a management notice reminding the staff about the length of time and staff requirements involved in unclassified and secure procurements and that certain types of goods and services cannot be ordered under a continuing resolution.

Embassy Bamako should request, appoint, and train contracting officer’s representatives in accordance with Department of State guidance and include documentation in the contract files.

Embassy Bamako should include in all new contracts the Federal Acquisition Regulation clause 52.222-50 pertaining to trafficking in persons.

Embassy Bamako should conduct a review of its motor vehicle fleet size and composition and modify the size of its motor pool.

Embassy Bamako should complete outstanding employee evaluation reports.

Embassy Bamako should designate the financial management unit as the official billing office on all purchase orders, contracts, and procurement actions.

Embassy Bamako should implement standard operating procedures to require all subcashiers’ supervisors to conduct monthly unannounced cash verifications and to monitor compliance with this requirement.

Embassy Bamako should renegotiate its current agreement with authorities at the local bank that holds the U.S. Disbursing Officer’s account to include accommodation exchange for the entire mission.

Embassy Bamako should notify employees of outstanding debts they accrue for personal use of office vehicles and refer any unpaid debts to the Department of State for collection.

Embassy Bamako should implement procedures to maintain and retire official records in accordance with Department of State standards.

Embassy Bamako should install mobile radios in all official vehicles.

Embassy Bamako, in coordination with the Bureau of Overseas Buildings Operations, should relocate the information systems center computer room.

Embassy Bamako should update and test the communications appendix in the emergency action plan in accordance with Department of State guidance.

Embassy Bamako should issue a management notice outlining Department of State policy concerning use of government telecommunications equipment for long-distance calls and personal use and update its cellular telephone policy accordingly.

Embassy Bamako should charge employees for personal phone calls in accordance with Department of State guidance and Embassy Bamako’s cellular telephone policy.

Embassy Bamako should review the list of outstanding travel authorizations and require travelers to submit their delinquent travel vouchers to the financial management office for processing.