Inspection of Embassy Antananarivo, Madagascar

Embassy Antananarivo, in coordination with the Bureau of African Affairs, should determine U.S. goals and objectives for Comoros.

Embassy Antananarivo, in coordination with the Bureau of African Affairs, should amend the requirement for a separate Integrated Country Strategy and Mission Resource Request for Comoros and instead incorporate any future resource requests into the Madagascar documents.

Embassy Antananarivo should implement a standard operating procedure for reviewing management controls in each section and submitting relevant supporting documentation to the Chief of Mission before preparing the annual statement of assurance.

Embassy Antananarivo should develop and implement procedures to comply with reporting requirements for the management of grants.

Embassy Antananarivo, in coordination with the Bureau of African Affairs and the Bureau of International Information Programs, should prepare a detailed plan to determine whether to continue its participation in the American Center project.

Embassy Antananarivo should end special treatment for the English Teaching Program and compete future English-teaching grants.

Embassy Antananarivo should disseminate a management notice that informs all employees of Department policy for use of record and nonrecord emails and requires that employees observe the policy.

Embassy Antananarivo should revise public affairs section American officer work requirements statements.

The Bureau of Consular Affairs, in coordination with the Bureau of International Information Programs, should place a message prominently at the top of the Country Specific Information pages for each country in the www.travel.state.gov Web site to advise American citizens to check the applicable embassy Web site for the most recent emergency and security messages for that country.

The Bureau of Consular Affairs, in coordination with the Bureau of International Information Programs, should prescribe consistent naming and placement of emergency and security messages on embassy Web sites.

Embassy Antananarivo should revise and enforce its policy on the use of Government telecommunications equipment for personal use to conform with Department regulations.

Embassy Antananarivo should designate the financial management office as the billing office for all invoices for goods and services.

Embassy Antananarivo should track eligible temporary duty visitors and prepare partial-year invoices for agencies under International Cooperative Administrative Support Services.

Embassy Antananarivo, in coordination with the Bureau of African Affairs and the Bureau of Human Resources, should require all supervisors to complete performance evaluations within the mandated timelines, with provisions for appropriate action for noncompliance.

Embassy Antananarivo should complete the Nomination for Award forms, convene the Joint Country Awards committee, and include approved awards in employees’ official personnel files.

Embassy Antananarivo, in coordination with the Bureau of Human Resources, should update the Comoros local compensation plan and implement required changes to salaries and benefits for locally employed staff.

Embassy Antananarivo should issue, under Chief of Mission signature, a comprehensive motor vehicle policy, including a specific listing and justification of allowable authorized uses.

Embassy Antananarivo should issue a written motor vehicle safety policy that documents the roles and responsibilities related to its motor vehicle safety program.

Embassy Antananarivo should develop an annual procurement plan.

Embassy Antananarivo should conduct an annual purchase card review for FY 2014.

Embassy Antananarivo should bring its property management and inventory processes into compliance with regulatory requirements.

Embassy Antananarivo, in coordination with the Bureau of Overseas Buildings Operations, should bring all residences in the housing pool into compliance with Department requirements.

Embassy Antananarivo should test its information technology contingency plan annually in accordance with Department regulations.

Embassy Antananarivo should establish and implement a standard operating procedure so that information systems security officer duties are performed regularly for the networks.

Embassy Antananarivo, in coordination with the Bureau of Administration, should require the Antananarivo Recreation Association to review its operations and revise its business plan to make services self-supporting.