Report Contents
Report Terms
Report Recommendations
OIG recommends that Embassy Kabul (a) update the embassy’s vehicle inventory systems (Integrated Logistics Management System and Fleet Management Information System) to fully account for all vehicles authorized to access the embassy’s vehicle-fueling system; and (b) establish procedures to periodically review and update the inventory systems.
OIG recommends that once Embassy Kabul updates its vehicle inventory, including all vehicles that fall under Chief of Mission authority, the embassy (a) direct PAE Government Services, Inc., to update the listing of authorized vehicle identification numbers in the vehicle-fueling system; and (b) verify that PAE Government Services, Inc. updated the vehicle-fueling system by periodically testing the system.
OIG recommends that Embassy Kabul (a) direct PAE Government Services, Inc., to reprogram the agency personal identification number to connect the personal identification number to a specific vehicle identification number in the fueling system; and (b) verify that PAE Government Services, Inc., updated the vehicle-fueling system by periodically testing the system.
OIG recommends that Embassy Kabul update its control related to the odometer reading entered into the vehicle-fueling system so that (1) zero cannot be entered as a valid mileage amount and (2) the driver cannot enter an odometer reading that is lower than one previously entered for that vehicle.
OIG recommends that Embassy Kabul update its control specific to the personal badge number entered into the vehicle-fueling system so that only embassy staff with a mission requirement to access fuel are programmed into the fueling system.
OIG recommends that Embassy Kabul procure a new vehicle-fueling system (hardware and software) to replace the current outdated system.
OIG recommends that the Embassy Kabul motor pool manager review and reconcile the vehicle fuel transactions and the vehicle usage reports on a monthly basis to determine if any theft or improper use of fuel has occurred, in accordance with the Foreign Affairs Handbook, 14 FAH-1, H-814.2-2, “Motor Pool Manager Review.”
OIG recommends that Embassy Kabul (a) reconstruct the contract file by completing a thorough search of records to find any additional supporting documentation corresponding to the $1.21 million in unsupported fuel costs; (b) determine if all charges were reasonable, supported, and allowable; and (c) with respect to any amounts not supported or determined to be unreasonable or unallowable, coordinate with the Procurement Executive and take appropriate action.
OIG recommends that Embassy Kabul designate a U.S. Government officer or employee as the receiving clerk to accept the fuel on behalf of the embassy, in accordance with the Foreign Affairs Manual, 14 FAM 413.3(b), "Receiving Responsibility."
OIG recommends that Embassy Kabul relocate the fueling system computer and spare parts storage to a location that meets egress standards outlined in the Fire Protection Guide, Section F-7, "Flammable and Combustible Liquids."