Report Contents
What OIG Inspected
OIG inspected the executive direction, management, management controls, and information management operations of Embassy Dublin.
What OIG Recommended
OIG made 11 recommendations to improve Embassy Dublin’s management controls and information management operations. In its comments on the draft report the embassy concurred with all 11 recommendations. OIG considers all recommendations resolved. The embassy’s response to each recommendation, and OIG’s reply, can be found in the Recommendations section of this report. The embassy’s formal written response is reprinted in its entirety in Appendix B.
What OIG Found
- The Chargé d’Affaires effectively led Embassy Dublin’s activities to focus on the new administration’s policy priorities, especially on cybersecurity, trade and investment.
- The Chargé d’Affaires modeled many of the Department of State’s leadership and management principles. However, speculation about several curtailments by American direct-hire staff became a source of tension between the Chargé and some staff members.
- Embassy Dublin lacked sufficient internal controls in management operations, including motor pool, nonexpendable property, and time and attendance.
- Information management operations and services generally complied with the Department’s policies and guidance but lacked information technology contingency planning to efficiently respond to system outages.
Report Terms
Report Recommendations
Embassy Dublin should complete an annual mission-wide acquisition plan.
Embassy Dublin should administer its fuel card program in accordance with Department requirements.
Embassy Dublin should require that the chief of mission chauffeurs comply with applicable Department motor vehicle safety requirements.
Embassy Dublin should document all nonexpendable property transfers in accordance with Department standards.
Embassy Dublin should require authorizing officials to approve employee overtime requests in advance, in accordance with Department guidance.
Embassy Dublin should submit its overdue allowance reports to the Bureau of Administration, in accordance with Department standards.
Embassy Dublin should enforce its accommodation exchange policy.
Embassy Dublin should implement a monthly testing program for its diesel generators.
Embassy Dublin should conduct annual tests of its information technology contingency plans for unclassified and classified networks, in accordance with Department standards.
Embassy Dublin should implement a plan to conduct initial and annual refresher information technology contingency training for employees with information technology contingency planning responsibilities.
Embassy Dublin should relocate the telecommunications demarcation point outside the main telephone frame room.