Report Contents
What OIG Inspected
OIG conducted a targeted inspection of the executive direction, resource management, and information management operations of Embassy Ljubljana.
What OIG Recommends
OIG made 6 recommendations to Embassy Ljubljana.
In its comments on the draft report, Embassy Ljubljana concurred with all 6 recommendations. OIG considers all 6 recommendations resolved. The embassy’s response to each recommendation, and OIG’s reply, can be found in the Recommendations section of this report. The embassy’s formal written response is reprinted in its entirety in Appendix B.
What OIG Found
- The Deputy Chief of Mission, who had been acting as Chargé d’Affaires for 8 months, led a collaborative and motivated embassy team.
- Embassy Ljubljana generally implemented processes and procedures in accordance with applicable laws and Department of State guidance. However, some internal control deficiencies existed in the embassy’s general services, financial management, human resources, and information management operations. The embassy corrected several minor deficiencies during the on-site portion of the inspection.
- The embassy’s Marine Security Guard residence did not have a central fire alarm system.
Report Terms
Report Recommendations
Embassy Ljubljana should comply with Department standards for reviewing locally employed staff certifying activity.
Embassy Ljubljana should record all embassy vehicle usage in the Fleet Management Information System, as required by Department standards.
Embassy Ljubljana, in coordination with the Bureau of Overseas Buildings Operations, should install a central fire alarm system at its Marine Security Guard residence to meet Department fire safety standards.
Embassy Ljubljana should establish adequate controls for the administration and disbursement of Facility Management expendable supplies, in accordance with Department standards.
Embassy Ljubljana should submit the Retail Price Schedule Survey to the Bureau of Administration’s Office of Allowances in accordance with Department guidelines.
Embassy Ljubljana, in coordination with Regional Information Management Center Frankfurt, should install the high-frequency radio at the embassy’s alternate command center.