Recommendation Contents
OIG recommends that Consulate Adana, Turkey, develop and implement invoice review procedures and corresponding checklists that require, at a minimum, voucher examiners to review submitted invoices for (a) all proper elements that are required by Federal Acquisition Regulation Subpart 32.905, “Payment documentation and process,” (b) the translation of key words if the invoice is in a foreign language as required by the Foreign Affairs Handbook under 4 FAH-3 H-422.1-1, “Definitions,” (c) evidence that the Contracting Officer’s Representatives certified the validity of the costs claimed and that the goods and/or services had been received, and (d) a stamp to document the date the invoice was received so that Prompt Payment Act requirements can be met.