Audit of Department of State Humanitarian Assistance in Response to the Syrian Crisis

AUD-MERO-15-22
    Report Contents
    Unclassified
    Unclassified
    Recommendation Number
    1
    Closed Implemented Significant

    OIG recommends that the Bureau of Population, Refugees and Migration develop complete monitoring plans for each current and future assistance award - that include the frequency and types of monitoring actions to be employed and take into account the risks involved with making the award to a particular recipient and the resources available to provide monitoring - as prescribed in Grants Policy Directive 42, Monitoring Assistance Awards.

    Recommendation Number
    2
    Closed Implemented

    OIG recommends that the Bureau of Population, Refugees and Migration develop and implement internal control procedures that ensure that grants officers follow Department guidance for monitoring a grant that has been issued to a public international organization, such as selecting the appropriate type of assistance instrument and tracking funds and grant activities, in compliance with Grants Policy Directive 54, Grants and Voluntary Contributions to Public International Organizations.

    Recommendation Number
    3
    Closed Implemented

    OIG recommends that the Bureau of Population, Refugees and Migration direct its grants officers to maintain an up-to-date and completed Form DS-4012 to ensure that the Department has a system to track all required assistance documentation to support the issuance and management of each assistance award, as prescribed in Grants Policy Directive 23, Federal Assistance File Folder, Form DS-4012.

    Recommendation Number
    4
    Closed Implemented

    OIG recommends that the Bureau of Population, Refugees and Migration implement procedures to perform periodic reviews of assigned award files to ensure that Form DS-4012 is completed in accordance with Grants Policy Directive 23, Federal Assistance File Folder, Form DS-4012.

    Recommendation Number
    5
    Closed Implemented Significant

    OIG recommends that the Bureau of Administration, Office of the Procurement Executive (A/OPE), review grant S-PRMCO-GR-1060 and amendment 4 to determine whether the amendment was improper. If an improper amendment occurred, A/OPE should identify and take appropriate administrative action.

    Recommendation Number
    6
    Closed Implemented Significant

    OIG recommends that the Bureau of Administration, Office of the Procurement Executive, modify the grants policy directives to clarify the management and oversight requirements for awards to public international organizations, including clarifying what constitutes an unauthorized commitment, and proscribe corrective actions when an unauthorized commitment occurs.