Report Contents
Report Terms
Report Recommendations
The Bureau of Information Resource Management, in coordination with the Bureau of Human Resources, should conduct a comprehensive review of the structure, management, and manpower needs of the Strategic Planning Office and submit the report to the Bureau of Information Resource Management.
The Bureau of Information Resource Management should develop comprehensive consultation, clearance, and implementation action plans for the Department of State Information Technology Strategic Plan and Bureau Functional Strategy.
The Bureau of Information Resource Management should develop a quarterly reporting program for bureau management review of the performance indicators in both the Functional Bureau Strategy and the Department of State Information Technology Strategic Plan.
The Bureau of Information Resource Management should complete the eight proposed program evaluations, assess the results, and forward that material to the Bureau of Budget and Planning for review and comment.
The Bureau of Information Resource Management should develop capital planning and investment control process guidance regarding in-house-developed information technology initiatives and investments, train responsible participants from bureaus and offices throughout the Department of State on this process, and establish verification procedures to facilitate compliance.
The Bureau of Information Resource Management, in coordination with the Office of the Under Secretary for Management, should assess the objectives and operating procedures of the Electronic Government Program Board and Electronic Government Advisory Board and update and disseminate the charter accordingly.
The Bureau of Information Resource Management should align the investment review process schedule with the Department of State’s budget cycle.
The Bureau of Information Resource Management should issue a bureauwide administrative notice outlining the responsibilities and timelines for submitting the annual budget.
The Bureau of Information Resource Management should assess and document training requirements for budget analysts in the Strategic Planning Office and provide such training.
The Bureau of Information Resource Management should update its policy for monitoring unliquidated obligations to underscore division directors’ accountability in monthly unliquidated obligation reviews.
The Bureau of Information Resource Management should fill the Working Capital Fund branch chief position in the Strategic Planning Office.
The Bureau of Information Resource Management should sign and implement an operational-level agreement with each of the operational service centers in the Strategic Planning Office.
The Bureau of Information Resource Management should establish a forum to make its cost models available to customers of the operational service centers in the Strategic Planning Office.
The Bureau of Information Resource Management should establish a process for annually reviewing and adjusting, as needed, the user fees for the operational service centers in the Strategic Planning Office.
The Bureau of Information Resource Management should update chapter 5 of the Foreign Affairs Manual to reflect the scope and utility of the integrated information technology portfolio management and asset tracking application.
The Bureau of Information Resource Management should clarify the scope and use of the integrated information technology portfolio management and asset tracking application and implement the appropriate management controls for data accuracy and accountability.
The Bureau of Information Resource Management should clearly define personnel roles and responsibilities for managing the Strategic Planning Office’s SharePoint environment.
The Bureau of Information Resource Management should review and update the SharePoint security groups in the Strategic Planning Office.
The Bureau of Information Resource Management should prescribe security duties for the unit security officers in the Strategic Planning Office.
The Bureau of Information Resource Management should document and implement a management control evaluation and improvement process for the Strategic Planning Office.
The Bureau of Information Resource Management should clarify the roles of property managers to facilitate the proper disposition of excess property in the Strategic Planning Office.