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Inspection of Embassy Port Louis, Mauritius

ISP-I-15-19A
Report Contents
Unclassified
Report File
Category
Inspection
Locations
Mauritius
Bureaus/Offices
African Affairs (AF)
Consular Affairs (CA)
Management and Director General/Human Resources (DGHR)
Themes/Topics
Administration and Oversight
Grants
Recommendation Number
1
Closed Implemented

Embassy Port Louis should disseminate a management notice that informs all employees of Department of State policy for use of record and nonrecord emails and requires that employees observe the policy.

Recommendation Number
2
Closed Implemented

Embassy Port Louis should use the Department of State’s standard filing system in a common-use drive.

Recommendation Number
3
Closed Implemented

Embassy Port Louis should submit an FY 2015 Public Diplomacy Implementation Plan that cites the mission’s Integrated Country Strategy goals.

Recommendation Number
4
Closed Implemented

The Bureau of Consular Affairs should approve the request from Embassy Port Louis to change the designated post for processing immigrant visa applications for Mauritius and Seychelles from Embassy Nairobi to Consulate General Johannesburg.

Recommendation Number
5
Closed Implemented

Embassy Port Louis, in coordination with the Bureau of Consular Affairs and the Bureau of African Affairs, should clarify in writing the duties of the consular agent in Seychelles.

Recommendation Number
6
Closed Implemented

The Bureau of Consular Affairs should issue guidance that is incorporated into the intranet site on consular agents that advises supervisory consular officers to have a backup communications system in place so that consular agents will always have access to OpenNet.

Recommendation Number
7
Closed Implemented

Embassy Port Louis should conduct quarterly cash verifications of subcashier funds in Seychelles and submit those verifications to the Class B cashier.

Recommendation Number
8
Closed Implemented

Embassy Port Louis should submit an updated post hardship differential questionnaire for review.

Recommendation Number
9
Closed Implemented

Embassy Port Louis, in coordination with the Bureau of Human Resources, should conduct required surveys and analysis to update the local compensation plan for locally employed staff.

Recommendation Number
10
Closed Implemented

Embassy Port Louis should issue a written motor vehicle safety policy.

Recommendation Number
11
Closed Implemented

Embassy Port Louis should require that incidental drivers are medically certified to drive government vehicles.

Recommendation Number
12
Closed Implemented

Embassy Port Louis should conduct annual purchase card program reviews.

Recommendation Number
13
Closed Implemented

Embassy Port Louis should designate an officer other than the accountable property officer to serve as the property disposal officer.

Recommendation Number
14
Closed Implemented

Embassy Port Louis should update and test its information technology contingency plan annually in accordance with Department of State regulations.

Recommendation Number
15
Closed Implemented

Embassy Port Louis should comply with all reporting requirements for the Port Louis Employee Association.

Recommendation Number
16
Closed Implemented

Embassy Port Louis should follow required procedures for the management of grants.

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