Inspection of the Bureau of Political-Military Affairs

ISP-I-15-27
    Report Contents
    Unclassified
    Unclassified
    Recommendation Number
    1
    Closed Implemented

    The Office of Civil Rights, in coordination with the Bureau of Human Resources, should conduct Equal Employment Opportunity training for all Bureau of Political-Military Affairs employees, managers, and leadership.

    Recommendation Number
    2
    Closed Implemented

    The Bureau of Political-Military Affairs should require all senior- and mid-level employees to take the mandatory Equal Employment Opportunity and diversity awareness training offered by the Foreign Service Institute.

    Recommendation Number
    3
    Closed Implemented

    The Bureau of Political-Military Affairs should conduct a staffing review of all foreign policy advisor positions before initiating any future personnel actions for recruitment and staffing.

    Recommendation Number
    4
    Closed Implemented

    The Bureau of Political-Military Affairs should conclude International Cooperative Administrative Support Services agreements with all embassies providing administrative support to foreign policy advisors.

    Recommendation Number
    5
    Closed Not Implemented

    The Bureau of Political-Military Affairs, in coordination with the Bureau of the Comptroller and Global Financial Services, should track and collect reimbursements for foreign policy positions covered by reimbursable detail agreements.

    Recommendation Number
    6
    Closed Acceptable Alternative

    The Bureau of Political-Military Affairs should modify and disseminate to all commands the memorandum of understanding with the U.S. Department of Defense, including details on information technology support and equipment for foreign policy advisors.

    Recommendation Number
    7
    Closed Implemented

    The Bureau of Political-Military Affairs should require grants officer representatives to document reviews of performance and financial reports, devise a monitoring plan for each open grant, and include trip reports in grants files.

    Recommendation Number
    8
    Closed Implemented

    The Bureau of Political-Military Affairs should include documentation of proper sole source justifications in grants files.

    Recommendation Number
    9
    Closed Implemented

    The Bureau of Administration, in coordination with the Bureau of Political-Military Affairs, should execute a service level agreement.

    Recommendation Number
    10
    Closed Implemented

    The Bureau of Political-Military Affairs should define the roles and responsibilities of the Office of Plans and Initiatives and identify staffing resource requirements accordingly.

    Recommendation Number
    11
    Closed Implemented

    The Bureau of Political-Military Affairs should establish a formal mechanism to assess bureauwide staffing priorities.

    Recommendation Number
    12
    Closed Implemented

    The Bureau of Political-Military Affairs should request that the Bureau of Human Resources conduct an organizational and workload study of the joint executive office.

    Recommendation Number
    13
    Closed Implemented

    The Bureau of Political-Military Affairs should designate a representative to fulfill the duties of a training coordinator.

    Recommendation Number
    14
    Closed Implemented

    The Bureau of Political-Military Affairs should issue a bureauwide telecommunications policy and monitor usage of telecommunications devices.

    Recommendation Number
    15
    Closed Implemented

    The Bureau of Political-Military Affairs should establish management control oversight of its purchase card program.

    Recommendation Number
    16
    Closed Implemented

    The Bureau of Political-Military Affairs should survey secure communications needs in State Annex-1 and pursue any needed enhancements with its executive office.

    Recommendation Number
    17
    Closed Implemented

    The Bureau of Political-Military Affairs should establish and disseminate a records management policy outlining standards for maintaining files and records to include guidance on storage, naming conventions, and version control for documents.

    Recommendation Number
    18
    Closed Implemented

    The Bureau of Political-Military Affairs should finalize and approve the charter for the United States Export Systems user group.

    Recommendation Number
    19
    Closed Implemented

    The Bureau of Political-Military Affairs should reconvene the United States Export Systems user group and meet on a regular basis with representation from all bureau offices.

    Recommendation Number
    20
    Closed Implemented

    The Bureau of Political-Military Affairs should notify bureau personnel that the bureau security officer is the sole source for information regarding security policy.

    Recommendation Number
    21
    Closed Implemented

    The Bureau of Political-Military Affairs should request the bureau security officer to provide security reminders, newsletters, and updates on the executive office Web site to educate bureau personnel on the latest changes regarding security policy.

    Recommendation Number
    22
    Closed Implemented

    The Bureau of Political-Military Affairs should issue a bureau notice explaining the security clearance process and listing a point of contact to address questions and provide information.

    Recommendation Number
    23
    Closed Implemented

    The Bureau of Political-Military Affairs should appoint as bureau emergency action plan coordinator a direct-hire staff officer under front office supervision.

    Recommendation Number
    24
    Closed Implemented

    The Bureau of Political-Military Affairs should implement an emergency preparedness program that complies with the Department’s Domestic Emergency Management Program.