Inspection of Embassy Ankara, Turkey

ISP-I-16-24A
    Report Contents
    Unclassified
    Unclassified
    Recommendation Number
    1
    Closed Implemented

    Embassy Ankara should document and preserve ambassadorial email communication in accordance with Department standards.

    Recommendation Number
    2
    Closed Implemented

    Embassy Ankara should require that Mission Turkey Emergency Action Committees review and report on decision points when these committees meet.

    Recommendation Number
    3
    Closed Implemented

    The Bureau of European and Eurasian Affairs, in coordination with the Bureau of Consular Affairs and the Bureau of Human Resources, should establish a consular/staff aide rotational position.

    Recommendation Number
    4
    Closed Implemented

    The Bureau of Near Eastern Affairs, in coordination with Embassy Ankara, should incorporate independent monitoring into all its high-risk Syria Transition Assistance Response Team-related programs implemented from Turkey.

    Recommendation Number
    5
    Closed Implemented

    The Bureau of Near Eastern Affairs, in coordination with the Bureau of Administration, should reduce the Department's processing times for vetting potential assistance recipients and program personnel to conform with the Quadrennial Diplomatic and Development Review mandate to standardize Department and U.S. Agency for International Development risk management and mitigation.

    Recommendation Number
    6
    Closed Implemented

    Embassy Ankara should designate the Deputy Chief of Mission to have general oversight of the Embassy Branch Office, including authority to designate an on-site officer in charge of the Embassy Branch Office whenever temporary duty personnel are present.

    Recommendation Number
    7
    Closed Implemented

    Embassy Ankara should establish standardized decision criteria and documentation, approved by the Emergency Action Committee, for adjudicating requests to travel in southeastern Turkey.

    Recommendation Number
    8
    Closed Implemented

    Embassy Ankara should assign responsibility for full logistical support for official visitors to Visitors Units at the embassy and at the consulate general.

    Recommendation Number
    9
    Closed Implemented

    Embassy Ankara should develop a strategy to advance the Integrated Country Strategy's economic goals through outreach, engagement, and reporting.

    Recommendation Number
    10
    Closed Implemented

    Embassy Ankara should develop a country program plan to use grants to achieve mission strategic goals, including roles, responsibilities, and training for mission Public Affairs Sections.

    Recommendation Number
    11
    Closed Implemented

    The Bureau of European and Eurasian Affairs, in coordination with the Bureau of Human Resources, should bring the rank of the Istanbul Cultural Affairs Officer into compliance with the National Security Decision Directive 38 process that created the position and the corresponding position standards.

    Recommendation Number
    12
    Closed Acceptable Alternative

    Embassy Ankara, in coordination with the Bureau of International Information Programs, should terminate the American Corner designation of spaces in Bursa, Erzurum, and Izmir.

    Recommendation Number
    13
    Closed Implemented

    Embassy Ankara should track and measure Mission Turkey Public Diplomacy activities using the mandated Mission Activities Tracking database.

    Recommendation Number
    14
    Closed Implemented

    Embassy Ankara should designate primary and back-up consular officers to support Adana's special consular services.

    Recommendation Number
    15
    Closed Implemented

    Embassy Ankara, in coordination with the Bureau of Consular Affairs, should eliminate the current backlog of immigrant visa cases.

    Recommendation Number
    16
    Closed Implemented

    Embassy Ankara should require Consulate General Istanbul to rewrite the position descriptions for the three members of the Istanbul treaty trader and treaty investor group and submit the rewritten position descriptions to the Frankfurt Regional Support Center for classification.

    Recommendation Number
    17
    Closed Implemented

    The Bureau of Consular Affairs, in coordination with Embassy Ankara, the Bureau of Overseas Buildings Operations, and the Bureau of Diplomatic Security, should conduct a cost-benefit analysis to determine the future of the Consular Agency in Izmir and a need to identify a replacement property prior to the expiration of the existing lease on February 28, 2017.

    Recommendation Number
    18
    Closed Implemented

    Embassy Ankara should update its Merit Based Compensation Handbook.

    Recommendation Number
    19
    Closed Implemented

    Embassy Ankara should pay Prompt Payment Act interest fees on late payments.

    Recommendation Number
    20
    Closed Implemented

    Embassy Ankara should instruct Consulate General Istanbul to discontinue transferring employees’ personal payments through official bank accounts.

    Recommendation Number
    21
    Closed Implemented

    Embassy Ankara should require Consulate Adana to discontinue providing accommodation exchange services.

    Recommendation Number
    22
    Closed Implemented

    Embassy Ankara should bring all Mission Turkey residences into compliance with Post Occupational Safety Health standards.

    Recommendation Number
    23
    Closed Implemented

    Embassy Ankara should require Consulate General Istanbul to complete all required residential security surveys.

    Recommendation Number
    24
    Closed Implemented

    Embassy Ankara should require all Mission Turkey motor pools to comply with the Department’s Motor Vehicle Safety Management Program policy on vehicle operator duty limits.

    Recommendation Number
    25
    Closed Implemented

    Embassy Ankara should require all mission Contracting Officer’s Representatives to maintain required files.

    Recommendation Number
    26
    Closed Implemented

    Embassy Ankara should require Consulate Adana to establish internal controls to bring procurement files into compliance with Federal Acquisition Regulations and Department requirements.

    Recommendation Number
    27
    Closed Implemented

    Embassy Ankara should require Consulate General Istanbul to assign the designated billing office function to its Financial Management Office.

    Recommendation Number
    28
    Closed Implemented

    Embassy Ankara should require Consulate General Istanbul and Consulate Adana to establish standard operating procedures to maintain separation of duties among staff members in procurement and property.

    Recommendation Number
    29
    Closed Implemented

    Embassy Ankara should require offices to manage records in accordance with Department standards.

    Recommendation Number
    30
    Closed Implemented

    Embassy Ankara should require mission sections to use the State Messaging and Archive Retrieval Toolset application to archive email and other official electronic correspondence.