Report Contents
Report Terms
Report Recommendations
Embassy Port of Spain should develop a structured professional development and mentoring program for First-and Second-Tour employees and issue it in an embassy Management Policy.
Embassy Port of Spain should require that employees comply with Department guidance and preserve official correspondence by using the record email system.
Embassy Port of Spain should implement a standardized filing system that complies with Department standards for records management.
Embassy Port of Spain, in coordination with the Bureau of International Information Programs, should develop a strategy to repurpose the Information Resource Center and to reassign the locally employed staff to duties that support program priorities.
Embassy Port of Spain should develop grants monitoring plans to include who is responsible for monitoring activities under the grant.
Embassy Port of Spain should implement standard operating procedures to comply with Department standards for processing non-immigrant visa referral cases.
Embassy Port of Spain should inspect fire extinguishers in all embassy offices and residences and replace those that do not comply with Department standards.
Embassy Port of Spain should relocate the information management officer to non-controlled access area in the chancery to facilitate closer oversight of the local employee staff.
Embassy Port of Spain, in coordination with the Bureau of Western Hemisphere Affairs, should update cabling infrastructure in the embassy chancery and annexes to comply with Department standards.
Embassy Port of Spain should update and test the IT contingency plans for the classified and unclassified computer networks annually or when systems change, and train personnel based on their contingency planning roles and responsibilities on an annual basis.