Inspection of Embassy Freetown, Sierra Leone

Embassy Freetown should review and correct its process for preparing the annual Statement of Assurance to ensure vulnerabilities are identified and appropriate corrective actions are taken.

Embassy Freetown should document procedures and required records for all grant awards in accordance with Department guidance.

Embassy Freetown should comply with Department standards for crisis preparedness.

Embassy Freetown, in coordination with the Bureau of Comptroller and Global Financial Services, should clear all unprocessed and rejected transactions in accordance with Department guidelines.

Embassy Freetown should establish a schedule that allows the alternate cashier to work as the principal cashier in accordance with Department guidelines.

Embassy Freetown should implement standard operating procedures to require all sub-cashiers’ supervisors to conduct unannounced cash verifications and monitor compliance in accordance with Department standards.

Embassy Freetown should terminate the practice of allowing locally employed staff to perform after-hour auto repairs, using government-owned facilities and equipment, on personally owned vehicles.

Embassy Freetown, in coordination with the Bureau of Human Resources, should update its locally employed staff human resources handbook and local compensation plan to reflect the Government of Sierra Leone’s labor law.

Embassy Freetown should review and update locally employed staff position descriptions in accordance with Department guidelines.

Embassy Freetown should provide its drivers with the Smith System and armored vehicle driver training in accordance with Department guidelines.

Embassy Freetown should complete a medical exam and certification for all incidental drivers in accordance with Department guidelines.

Embassy Freetown should implement procedures to limit all drivers’ duty time to the 10-hour maximum.

Embassy Freetown should request, appoint, and train contracting officer’s representatives in accordance with Department standards.

Embassy Freetown should conduct oversight of bulk fuel operations in accordance with Department guidelines.

The Bureau of Overseas Buildings Operations, in coordination with Embassy Freetown, should develop and implement an action plan to identify, prioritize and resolve maintenance deficiencies at the chancery.

Embassy Freetown should complete and record Information Systems Security Officer tasks as required by Department directives.

Embassy Freetown should establish a records management program in accordance with Department guidelines.