Management Alert: Grants Management Deficiencies

OIG recommends that the Under Secretary for Management institute a GO and GOR workforce planning effort, similar to the Acquisition Human Capital Plan required for the Department's overall acquisition workforce, to identify, for tracking, training, and budget purposes, the appropriate number of personnel needed Department-wide to ensure adequate grants management.

OIG recommends that the Bureau of Administration, Office of the Procurement Executive, develop and implement a process to randomly sample grant files, appropriately stratified by risk, to ensure that grants are closed out promptly, with required documentation, at the end of their periods of performance and to determine whether funds remaining on expired grants can be deobligated.

OIG recommends that the Bureau of Administration, Office of the Procurement Executive, provide the written results of all random grant-file reviews to the appropriate bureaus and offices to ensure that GOs, GORs, and other grant-management officials are held accountable for their oversight performance.