Report Contents
What OIG Inspected
OIG inspected the executive direction, policy and program implementation, resource management, and information management operations of Embassy Brazzaville.
What OIG Recommends
OIG made 29 recommendations to Embassy Brazzaville. In its comments on the draft report, the embassy concurred with 28 recommendations and disagreed with 1 recommendation. OIG considers all 29 recommendations resolved. The embassy’s response to each recommendation and OIG’s reply can be found in the Recommendations section of this report. The embassy’s formal response is reprinted in its entirety in Appendix
Report Terms
Report Recommendations
Embassy Brazzaville, in coordination with the Bureau of Democracy, Human Rights, and Labor and the Bureau of African Affairs, should bring its Leahy vetting practices into compliance with the embassy’s standard operating procedures and Department guidance.
Embassy Brazzaville should document public diplomacy grants in accordance with Department standards.
Embassy Brazzaville, in coordination with the Bureau of Consular Affairs, Bureau of Diplomatic Security, and the Bureau of Overseas Buildings Operations, should provide consular applicants with a waiting area that meets Department standards.
Embassy Brazzaville should implement a process to regularly review and update its management policies.
Embassy Brazzaville should submit the per diem, post hardship differential, and education allowance surveys in accordance with Department standards.
Embassy Brazzaville should bring its furniture and appliance pool program into compliance with Department standards.
Embassy Brazzaville should bring its contract administration program into compliance with Department standards.
Embassy Brazzaville should compete its procurement actions in accordance with Department standards and federal regulations.
Embassy Brazzaville should revise its motor vehicle policy to adhere to Department standards for other authorized use of U.S. government vehicles.
Embassy Brazzaville should perform workplace hazard inspections of both high-risk and low-risk workplaces in accordance with Department standards.
Embassy Brazzaville should bring its swimming pool safety program into compliance with Department standards.
Embassy Brazzaville should complete post occupational safety and health officer certifications for all its residential and non-residential properties in accordance with Department standards.
Embassy Brazzaville should publish boat safety guidelines for its boat program and manage the program in accordance with Department standards.
Embassy Brazzaville, in coordination with the Bureau of Overseas Buildings Operations, should obtain authorization to use a shipping container as functional space or remove it in accordance with Department standards.
Embassy Brazzaville should bring its fire protection program into compliance with Department standards.
Embassy Brazzaville should perform maintenance on its water distillers and document the work in accordance with Department standards.
Embassy Brazzaville, in coordination with the Bureau of Global Talent Management, should update the embassy’s local compensation plan in accordance with Department standards.
Embassy Brazzaville, in coordination with the Bureau of Global Talent Management, should update the locally employed staff handbook in accordance with Department standards.
Embassy Brazzaville should review and revise locally employed staff position descriptions and classify them in accordance with Department standards.
Embassy Brazzaville should require supervisors to complete locally employed staff performance evaluations on time and hold supervisors accountable for noncompliance.
Embassy Brazzaville should review and de-obligate all unliquidated obligations without activity for more than 1 year, in accordance with Department standards, so that funds of up to $1.26 million can be put to better use.
Embassy Brazzaville should establish and implement standard operating procedures to review and de-obligate unliquidated obligations in accordance with Department standards.
Embassy Brazzaville should send its miscellaneous receipts from the sale of fuel to privately owned vehicles to the U.S. Treasury, as required by law.
Embassy Brazzaville should track outstanding salary advances and close out overdue salary advances in accordance with Department guidelines.
Embassy Brazzaville should manage its official residence expenses in accordance with Department standards.
Embassy Brazzaville should complete all information systems security officer responsibilities in accordance with Department standards.
Embassy Brazzaville should repair its high-frequency radio and conduct monthly checks in accordance with Department standards.
Embassy Brazzaville should establish and register a local Information Technology Configuration Control Board in accordance with Department standards.
Embassy Brazzaville should implement a records management program that complies with Department standards.