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Department of State
U.S. Agency for Global Media
Embassy Stockholm, in coordination with the Bureau of Human Resources, should implement an acceptable method to maintain and account for Community Liaison Office funds.
Embassy Stockholm should comply with Department standards for Interagency Residential Housing Board operations and responsibilities.
Embassy Stockholm should comply with Department standards for receipt of nonexpendable property.
Embassy Stockholm should implement a policy for personal use of embassy-issued cellular telephones in accordance with Department standards.
Embassy Stockholm should consolidate all contracts for dedicated internet network connections in accordance with Department standards.
Embassy Nouakchott, in coordination with the Bureaus of Diplomatic Security, Information Resource Management, and Overseas Buildings Operations, should bring the American Center in the new embassy compound into compliance with Department standards.
The Bureau of Educational and Cultural Affairs should require that a Regional Educational Advising Coordinator visit Embassy Nouakchott’s EducationUSA Advising Center to evaluate and certify its level of service.
Embassy Nouakchott should comply with Department standards for the use of public diplomacy funds.
Embassy Nouakchott should establish a fraud prevention strategy and standard operating procedures to implement that strategy, in accordance with Department guidance.
Embassy Nouakchott should bring its event data recorder program into compliance with Department standards.
Embassy Nouakchott should comply with all Department overseas motor vehicle safety requirements for chauffeurs and incidental drivers under chief of mission authority.
Embassy Nouakchott should complete its monthly fleet management report in accordance with Department standards.
Embassy Nouakchott should manage its bulk fuel operation in accordance with Department standards.
Embassy Nouakchott should document nonexpendable property transfers in the Integrated Logistics Management System in accordance with Department standards.
Embassy Nouakchott should track all expendable supplies in the Integrated Logistics Management System in accordance with Department standards.
Embassy Nouakchott should use the final receipt module in the Integrated Logistics Management System to receive property in accordance with Department standards.
Embassy Nouakchott should close out procurement files in accordance with Department standards.
Embassy Nouakchott should bring its Contracting Officer’s Representative program into compliance with Department standards.
Embassy Nouakchott should conduct annual reviews of its blanket purchase agreements in accordance with Department standards.
Embassy Nouakchott should conduct and submit an annual housing market survey in accordance with Department requirements.
Embassy Nouakchott should update its housing handbook in accordance with Department requirements.
Embassy Nouakchott should bring its residential fire protection program into compliance with Department standards.
Embassy Nouakchott should bring its forklift safety practices into compliance with U.S. Government standards.
Embassy Nouakchott should establish a schedule that allows the alternate cashier to work as the principal cashier in accordance with Department guidelines.
Embassy Nouakchott should conduct random, unannounced cash counts in accordance with Department standards.
Embassy Nouakchott should bring the Information Systems Security Officer program into compliance with Department standards.
Embassy Nouakchott should establish individual user accounts to operate building automation and monitoring systems in accordance with Department standards.
Embassy Nouakchott should update the communications appendix in the emergency action plan in accordance with Department standards.
Embassy Nouakchott should train key personnel on its portable satellite systems in accordance with Department standards.
Embassy Nouakchott should implement a records management program that complies with Department standards.
Embassy Nouakchott should administer diplomatic pouch and mail services in accordance with Department standards.
The Bureau of Western Hemisphere Affairs should delineate the roles and responsibilities of the Office of Andean Affairs and the Venezuela Working Group with regard to the Venezuela crisis and communicate that information to all appropriate Department stakeholders.
The Executive Secretariat, in coordination with the Bureau of Western Hemisphere Affairs and the Special Representative for Venezuela, should require that all Department requests for action, briefing, and information documents related to Venezuela policies for senior Department principals or interagency equivalents are coordinated through its staff.
The Bureau of Western Hemisphere Affairs should implement management controls for its procurement of information technology equipment.
The Bureau of Western Hemisphere Affairs should implement and enforce written service standards for the Human Resources Unit that comply with Department standards.
The Bureau of Western Hemisphere Affairs should implement a records management program in accordance with Department standards.
The Bureau of Western Hemispheres Affairs should implement a content management process for its intranet site that complies with Department standards.
The Bureau of Human Resources should ensure that all political and presidential appointees receive training on prohibited personnel practices and related Department policies.
The Secretary of State should consider whether disciplinary action is appropriate for any Department employee who failed to comply with FAM provisions regarding the use of non-merit factors in personnel decisions.
OIG recommends that the Bureau of the Comptroller and Global Financial Services, in coordination with the Bureau of Administration, develop and implement a corrective action plan that addresses the causes attributed to the deficiencies with the overseas transactions.
OIG recommends that the Bureau of the Comptroller and Global Financial Services correct the system error in Global Business Intelligence that causes the Parent Award Identification Number data element fields to be blank in the Digital Accountability and Transparency Act File C submission.
OIG recommends that the Bureau of Administration, Office of Operations, Office of Language Services, discontinue its business practice of aggregating information related to multiple task orders under blanket purchase agreements into one transaction when entering data in the Federal Procurement Data System – Next Generation. Specifically, data related to each task order should be entered separately and only actual data should be used for all data elements, including, but not limited to, Action Date, Period of Performance Start Date, Period of Performance Current End Date, and Period of Performance Potential End Date.
OIG recommends that the Bureau of the Comptroller and Global Financial Services develop and implement a process in the Global Financial Management System that documents modifications of obligation amounts due to exchange rate fluctuations.
OIG recommends that the Bureau of the Comptroller and Global Financial Services, in coordination with the Bureau of Administration, develop and implement a communications strategy that informs officials who are responsible for procurement and grant activities in a timely manner about changes to or updates of policies or procedures that relate to data that are required to comply with the Digital Accountability and Transparency Act.
OIG recommends that the Bureau of the Comptroller and Global Financial Services update the data elements identified as high risk in its Data Quality Plan, at a minimum, deficiencies included in this report should be used as one of the factors used in determining high risk.
Embassy N’Djamena should bring its management of foreign assistance grants into compliance with Department standards.
Embassy N’Djamena, in coordination with the Bureau of Educational and Cultural Affairs, should implement a strategic plan for the new embassy compound’s American Center that meets Department standards.
The Bureau of Educational and Cultural Affairs should require that a Regional Educational Advising Coordinator visit Embassy N’Djamena’s EducationUSA Advising Center to evaluate and certify its level of service.
Embassy N’Djamena should bring documentation of its public diplomacy grants program into compliance with Department standards.
The Bureau of Overseas Buildings Operations, in coordination with Embassy N’Djamena and the Bureau of African Affairs, should develop and implement a strategy that prioritizes the disposal of Embassy N’Djamena’s excess real property, in order to put funds estimated at $7.1 million to better use.
Embassy N’Djamena should comply with applicable Department overseas motor vehicle safety requirements for chauffeurs and incidental drivers under chief of mission authority.
Embassy N’Djamena should verify data accuracy for its motor vehicle fleet periodically in accordance with Department standards.
Embassy N’Djamena should implement a calibration schedule of its fuel systems in accordance with Department standards.
Embassy N’Djamena should implement procurement and property management processes in accordance with Department standards.
Embassy N’Djamena should document nonexpendable property transfers in accordance with Department standards.
Embassy N’Djamena should use the Integrated Logistics Management System to track all expendable supplies in accordance with Department standards.
Embassy N’Djamena should bring its Contracting Officer’s Representative program into compliance with Department standards.
Embassy N’Djamena should conduct annual reviews of its blanket purchase agreements in accordance with Department standards.
Embassy N’Djamena should conduct and submit an annual housing market survey in accordance with Department requirements.
Embassy N’Djamena, in coordination with the Bureau of Overseas Buildings Operations, should complete all outstanding elevator repairs needed to obtain a current certificate of use for each elevator, in accordance with Department standards.
Embassy N’Djamena should bring its safety, health, and environmental management program into compliance with Department standards.
Embassy N’Djamena should bring the fire protection program into compliance with Department standards.
The Bureau of Human Resources should respond to Embassy N’Djamena’s request for proposed changes to the local compensation plan.
Embassy N’Djamena should establish a schedule that allows the alternate cashier to work periodically as the principal cashier in accordance with Department guidelines.
Embassy N’Djamena should conduct monthly unannounced cash counts at unpredictable times during each month in accordance with Department standards.
Embassy N’Djamena, in coordination with the Bureaus of Diplomatic Security and Information Resource Management, should comply with all pending cybersecurity recommendations from Department reviews.
Embassy N’Djamena should require its local Information Technology Configuration Control Board to review the American Center commercial cloud application in accordance with Department standards.
Embassy N’Djamena should implement a records management program that complies with Department standards.
Embassy N’Djamena should implement monthly testing of the emergency action committee radio network in accordance with Department standards.
Embassy N’Djamena should update the communications appendix in its emergency action plan.
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Embassy Mbabane should implement internal controls for residential generator fuel deliveries in accordance with Department standards.
The Bureau of Information Resource Management, in coordination with Embassy Mbabane, should repair or replace equipment to restore effective radio communications at the embassy.
Embassy Mbabane should require that the Information Systems Security Officer perform information systems security duties in accordance with Department guidance.
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Note: The information includes all open recommendations from reports that were issued October 1, 2014. Potential Monetary Benefits values are as stated in reports—subsequent Department and USAGM management decisions and actions may result in different values.
