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Recommendations

Department of State

424

Open Unclassified Recommendations¹

$14,825,004

Open Unclassified Recommendations Potential Monetary Benefits¹

134

Open Sensitive But Unclassified Recommendations²

$0

Open Sensitive But Unclassified Recommendations Potential Monetary Benefits²

416

Open Classified Recommendations³

$218,173,822

Open Classified Recommendations Potential Monetary Benefits³

U.S. Agency for Global Media

0

Open Unclassified Recommendations¹

$0

Open Unclassified Recommendations Potential Monetary Benefits¹

36

Open Sensitive But Unclassified Recommendations²

$0

Open Sensitive But Unclassified Recommendations Potential Monetary Benefits²

0

Open Classified Recommendations³

$0

Open Classified Recommendations Potential Monetary Benefits³
Department recommendations include 49 recommendations that are associated with the International Boundary Water Commission.
 
recommendation icon
DynCorp Operations and Maintenance Support at Camp Falcon in Kabul, Afghanistan
MERO-I-11-12
  1. Recommendation Number
    1
    Closed Implemented

    OIG recommends that the Bureau of Administration seek reimbursement of $157,000 from DynCorp for Camp Falcon food service overcharges from November 2009 through January 2010. In addition, OIG recommends that the bureau review all invoices for food service submitted between February 2010 and April 2011, and if overcharges are found, seek reimbursement from DynCorp of the overcharged amount. (Action: Bureau of Administration)

  2. Recommendation Number
    2
    Closed Not Implemented

    OIG recommends that the Bureau of Administration ensure that future DynCorp vouchers for meals served to Afghan nationals at Camp Falcon reflect costs based on a daily meal rate rather than costs per meal. (Action: Bureau of Administration)

  3. Recommendation Number
    3
    Closed Implemented

    OIG recommends that the Bureau of International Narcotics and Law Enforcement Affairs ensure adequate records are maintained of receipt, distribution, and usage of diesel fuel for electric generators at Camp Falcon. (Action: INL)

  4. Recommendation Number
    4
    Closed Implemented

    OIG recommends that the Bureau of International Narcotics and Law Enforcement Affairs ensure that operations and maintenance support contractors at Camp Falcon only purchase diesel fuel from vendors with properly calibrated meters to measure fuel, or alternatively, ensure that contractors are able to independently measure the amount of diesel fuel provided. (Action: INL)

  5. Recommendation Number
    5
    Closed Implemented

    OIG recommends that the Bureau of International Narcotics and Law Enforcement Affairs assess the English language proficiency levels of all guards in the static force. Guards without the required level of proficiency should be removed, or alternatively DynCorp should accept a payment reduction until it can prove guards have achieved the required level of proficiency. (Action: INL)

  6. Recommendation Number
    6
    Closed Implemented

    OIG recommends that the Bureau of International Narcotics and Law Enforcement Affairs ensure that DynCorp adheres to the static guard force work schedule included in the task order requirements (that is, a 6-day work week). (Action: INL)

recommendation icon
Audit of Expenditures From the Department of State Emergencies in the Diplomatic and Consular Service Appropriation
AUD-FM-11-29
  1. Recommendation Number
    1
    Closed Implemented

    OIG recommends that the Bureau of Resource Management implement a policy requiring posts to reimburse the Emergencies in the Diplomatic and Consular Service appropriation for any expenditures that are unsupported by original receipt within 30 days after the completion of a Presidential delegation visit and then notify posts of this change of policy in the notification cable for future Presidential delegations.

  2. Recommendation Number
    2
    Closed Not Implemented

    OIG recommends that the Bureau of Resource Management develop specific guidance for postage used for activities related to the Secretary of State and for domestic representation events hosted by the Secretary of State similar to guidance contained in the Domestic Representation Guidelines provided to bureaus and offices.

  3. Recommendation Number
    3
    Closed Implemented

    OIG recommends that the Bureau of Resource Management (RM) obtain an opinion from the Office of the Legal Adviser as to whether the Emergencies in the Diplomatic and Consular Service appropriation (K Fund) should have been used to upgrade the kitchen that services the Diplomatic Reception Rooms. If the opinion does not support the use of the K Fund for this purpose, RM should coordinate with the Bureau of Administration to reimburse the K Fund from program funds appropriated for domestic capital improvements.

  4. Recommendation Number
    4
    Closed Implemented

    OIG recommends that the Bureau of Resource Management obtain an opinion from the Office of the Legal Adviser on the specific circumstances under which additional representation funds can be provided to overseas posts from the Emergencies in the Diplomatic and Consular Service appropriation.

  5. Recommendation Number
    5
    Closed Implemented

    OIG recommends that the Bureau of Resource Management implement a policy requiring posts to provide an itemized list of all post-incurred evacuation expenditures, including receipts, not more than 60 days after the termination of an evacuation and ensure that posts are notified of this policy change in the authorized departure cable.

  6. Recommendation Number
    6
    Closed Implemented

    OIG recommends that the Bureau of Resource Management prepare written guidance establishing how to report Emergencies in the Diplomatic and Consular Service appropriation expenditures received after the quarterly report has been sent to Congress.

  7. Recommendation Number
    7
    Closed Implemented

    OIG recommends that the Bureau of Resource Management formalize the agreement developed in conjunction with Global Financial Services in Charleston, SC, on how to report evacuation expenditures.

recommendation icon
DoD and DOS Need Better Procedures to Monitor and Expend DoD Funds for the Afghan National Police Training Program
AUD-CG-11-30
  1. Recommendation Number
    1
    Closed Implemented $2,590,000 Significant

    (Ref A.1.a.) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, in coordination with the Chief Financial Officer, Bureau of Resource Management, return the $15.56 million of DoD funds that were outside the scope of the reimbursable agreement by August 31, 2011. Specifically, return and document the following amount: a. $2.59 million potentially moved to Department of State administrative costs.

  2. Recommendation Number
    2
    Closed Implemented $1,150,000 Significant

    (Ref A.1.b.) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, in coordination with the Chief Financial Officer, Bureau of Resource Management, return the $15.56 million of DoD funds that were outside the scope of the reimbursable agreement by August 31, 2011. Specifically, return and document the following amounts: $1.15 million obligated for the Department of Justice Federal Prosecutors Program, or provide documentation to the Under Secretary of Defense for Policy and the Under Secretary of Defense (Comptroller)/Chief Financial Officer, DoD, and DoD officials agree that the $1.15 million was within the scope of the reimbursable agreement.

  3. Recommendation Number
    3
    Closed Implemented $14,996

    (Ref A.1.c.) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, in coordination with the Chief Financial Officer, Bureau of Resource Management, return the $15.56 million of DoD funds that were outside the scope of the reimbursable agreement by August 31, 2011. Specifically, return and document the following amounts: $14,996 obligated for Department of State travel costs to the U.S. Embassy in South Korea.

  4. Recommendation Number
    4
    Closed Implemented $11,810,000 Significant

    (Ref A.1.d.) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, in coordination with the Chief Financial Officer, Bureau of Resource Management, return the $15.56 million of DoD funds that were outside the scope of the reimbursable agreement by August 31, 2011. Specifically, return and document the following amounts: $11.81 million obligated for a DynCorp equitable adjustment for contract task order S-AQMPD-04F-0460, awarded in 2004 before the 2006 agreement.

  5. Recommendation Number
    5
    Closed Implemented $68,140,000 Significant

    (Ref A.2.a.) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, in coordination with the Contracting Officer, Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management: Determine how much of the $68.21 million of unexpended obligations remaining on task order S-AQMPD-05F-4305 can be deobligated. As part of the review, include the DoD obligation amount that DynCorp certified as available for deobligation, as well as an analysis on the remaining unexpended obligation amounts. In addition, provide the Department of State, Office of Inspector General, supporting documentation for the remaining amount of the $68.21 million that the Bureau of International Narcotics and Law Enforcement Affairs identifies as still valid.

  6. Recommendation Number
    6
    Closed Implemented $23,800,000 Significant

    (Ref A.2.b.) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, in coordination with the Contracting Officer, Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management: Determine how much of the $23.04 million of DoD unexpended obligations remaining on the in-country air support contract (S-AQMPD-05-C-1103) can be deobligated. In addition, provide the Department of State, Office of Inspector General, supporting documentation for the remaining amount of the $23.04 million that the Bureau of International Narcotics and Law Enforcement Affairs identifies as still valid.

  7. Recommendation Number
    7
    Closed Implemented $1,650,000 Significant

    (Ref A.3.a) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, provide supporting documentation to the Department of State Inspector General by July 29, 2011, for the $2.25 million of unsupported obligations identified in this report or return the $2.25 million to Department of Defense by August 30, 2011. Specifically, the Executive Director should review and, if necessary, deobligate the following amounts: $1.65 million obligated for Department of State salaries using DoD funds provided in the 2006 reimbursable agreement.

  8. Recommendation Number
    8
    Closed Implemented $604,847

    (Ref A.3.b.) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, provide supporting documentation to the Department of State Inspector General by July 29, 2011, for the $2.25 million of unsupported obligations identified in this report or return the $2.25 million to Department of Defense by August 30, 2011. Specifically, the Executive Director should review and, if necessary, deobligate the following amounts: $604,847 for Department of State personnel salaries.

  9. Recommendation Number
    9
    Closed Implemented

    (Ref A.4) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, in coordination with the Contracting Officer, Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, identify and return unexpended obligations not likely to be expended as soon as possible, but no later than 6 months after the period of performance for DoD-funded requirements related to task order S-AQMMA-08F-5375 and S-AQMMA-10F-2708 ends.

  10. Recommendation Number
    10
    Closed Implemented $3,990,000 Significant

    (Ref A.5.a) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs: Return to DoD and properly record the $3.99 million of unobligated DoD funds by August 31, 2011, unless INL provides documentation to the Under Secretary of Defense for Policy and the Under Secretary of Defense (Comptroller)/Chief Financial Officer, DoD, and DoD officials agree that the obligations were within the scope of the reimbursable agreements.

  11. Recommendation Number
    11
    Closed Implemented Significant

    (Ref A.5.b.1) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs: Develop, implement, and document adequate controls to ensure that the Bureau of International Narcotics and Law Enforcement Affairs uses DoD funds for specific purposes in accordance with laws and documents the appropriate use. Specifically, officials should: Designate the appropriate offices responsible for ensuring that the obligation directly relates to the requirements in the reimbursable agreements.

  12. Recommendation Number
    12
    Closed Implemented Significant

    (Ref A.5.b.2) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs: Develop, implement, and document adequate controls to ensure that the Bureau of International Narcotics and Law Enforcement Affairs uses DoD funds for specific purposes in accordance with laws and documents the appropriate use. Specifically, officials should: Retain documentation supporting that the obligation is in compliance with the reimbursable agreement requirements.

  13. Recommendation Number
    13
    Closed Implemented

    (Ref A.5.c.1) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs: Develop and document controls to return excess funds in a timely manner. Specifically, Develop policy that sets a reasonable deadline for contacting the contractor after the period of performance has ended to determine the costs the contractor estimates they have incurred.

  14. Recommendation Number
    14
    Closed Implemented

    (Ref A.5.c.2) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs: Develop and document controls to return excess funds in a timely manner. Specifically, determine another reasonable deadline to deobligate the funds based on estimates from the contractor and Bureau of International Narcotics and Law Enforcement Affairs officials.

  15. Recommendation Number
    15
    Closed Implemented

    (Ref A.5.d) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs: Develop controls for the officials responsible for ensuring DoD funds are obligated in accordance with the reimbursable agreements and review the Bureau of International Narcotics and Law Enforcement Affairs, Office of Resource Management, Budget Execution Division, documentation to ensure that the spreadsheets for tracking DoD funds do not include DOS-funded obligations.

  16. Recommendation Number
    16
    Closed Implemented

    (Ref A.5.e) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs: develop controls to ensure that the Bureau of International Narcotics and Law Enforcement Affairs, Office of Resource Management, Budget Execution Division, personnel monitor budget tracking spreadsheets to ensure that obligations do not exceed funds received and to prevent expended balances from exceeding obligated balances.

  17. Recommendation Number
    17
    Closed Implemented

    (Ref A.5.f) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs: require that all personnel involved in the obligating or disbursing of funds take an appropriations law training class.

  18. Recommendation Number
    18
    Closed Implemented Significant

    (Ref A.6) We recommend that the Director, Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, require all contracting officers and supporting staff to take an appropriations law training class.

  19. Recommendation Number
    19
    Closed Implemented Significant

    (Ref A.8.a) We recommend that the Assistant Secretary of State, Bureau of Resource Management and Chief Financial Officer, and the Director, Defense Security Cooperation Agency, perform a joint investigation of the potential Antideficiency Act violations for the $74.91 million of funds obligated outside the scope of the reimbursable agreements or not in compliance with Federal appropriations limitations. Specifically, they should investigate the following amounts and take the appropriate action for: $2.59 million reobligated outside the scope of the reimbursable agreement and period of funds availability.

  20. Recommendation Number
    20
    Closed Implemented Significant

    (Ref A.8.b) We recommend that the Assistant Secretary of State, Bureau of Resource Management and Chief Financial Officer, and the Director, Defense Security Cooperation Agency, perform a joint investigation of the potential Antideficiency Act violations for the $74.91 million of funds obligated outside the scope of the reimbursable agreements or not in compliance with Federal appropriations limitations. Specifically, they should investigate the following amounts and take the appropriate action for: $49.85 million of obligations moved from original requirements to requirements outside the period of funds availability for task order S-AQMMA-08F-5375. In addition, review all other movements of DoD funds to ensure they were within the period of availability.

  21. Recommendation Number
    21
    Closed Implemented Significant

    (Ref A.8.c) We recommend that the Assistant Secretary of State, Bureau of Resource Management and Chief Financial Officer, and the Director, Defense Security Cooperation Agency, perform a joint investigation of the potential Antideficiency Act violations for the $74.91 million of funds obligated outside the scope of the reimbursable agreements or not in compliance with Federal appropriations limitations. Specifically, they should investigate the following amounts and take the appropriate action for: $9.50 million obligated for the United Nations Law and Order Trust Fund–Afghanistan commitment.

  22. Recommendation Number
    22
    Closed Implemented Significant

    (Ref A.8.d) We recommend that the Assistant Secretary of State, Bureau of Resource Management and Chief Financial Officer, and the Director, Defense Security Cooperation Agency, perform a joint investigation of the potential Antideficiency Act violations for the $74.91 million of funds obligated outside the scope of the reimbursable agreements or not in compliance with Federal appropriations limitations. Specifically, they should investigate the following amounts and take the appropriate action for: $1.15 million obligated for the Department of Justice Federal Prosecutors Program.

  23. Recommendation Number
    23
    Closed Implemented Significant

    (Ref A.8.e) We recommend that the Assistant Secretary of State, Bureau of Resource Management and Chief Financial Officer, and the Director, Defense Security Cooperation Agency, perform a joint investigation of the potential Antideficiency Act violations for the $74.91 million of funds obligated outside the scope of the reimbursable agreements or not in compliance with Federal appropriations limitations. Specifically, they should investigate the following amounts and take the appropriate action for: $14,996 obligated for Department of State personnel to travel to the U.S. Embassy in South Korea.

  24. Recommendation Number
    24
    Closed Implemented Significant

    (Ref A.8.f) We recommend that the Assistant Secretary of State, Bureau of Resource Management and Chief Financial Officer, and the Director, Defense Security Cooperation Agency, perform a joint investigation of the potential Antideficiency Act violations for the $74.91 million of funds obligated outside the scope of the reimbursable agreements or not in compliance with Federal appropriations limitations. Specifically, they should investigate the following amounts and take the appropriate action for: $11.81 million for an equitable adjustment for task order S-AQMPD-04F-0460.

  25. Recommendation Number
    25
    Closed Implemented $9,500,000 Significant

    (Ref A.9) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs; Under Secretary of Defense for Policy; and Under Secretary of Defense (Comptroller)/Chief Financial Officer, DoD, reach an agreement as to whether the $9.50 million obligation for a United Nations Law and Order Trust Fund-Afghanistan contribution was appropriately obligated. If officials do not reach an agreement, the Bureau of International Narcotics and Law Enforcement Affairs should return the $9.50 million of DoD funds obligated for a United Nations Law and Order Trust Fund-Afghanistan contribution.

  26. Recommendation Number
    26
    Closed Acceptable Alternative

    (Ref B.1.a) We recommend that the Contracting Officer, Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, in coordination with the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, increase the scope of the pre-payment invoice review for task order 5375 invoices to identify unauthorized costs. Specifically, the Contracting Officer should develop procedures to validate that: Travel costs are within the scope of the contract.

  27. Recommendation Number
    27
    Closed Implemented

    (Ref B.1.b) We recommend that the Contracting Officer, Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, in coordination with the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, increase the scope of the pre-payment invoice review for task order 5375 invoices to identify unauthorized costs. Specifically, the Contracting Officer should develop procedures to validate that: Supporting timesheets are signed by the employee and authorized by a supervisor.

  28. Recommendation Number
    28
    Closed Acceptable Alternative

    (Ref B.1.c) We recommend that the Contracting Officer, Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, in coordination with the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, increase the scope of the pre-payment invoice review for task order 5375 invoices to identify unauthorized costs. Specifically, the Contracting Officer should develop procedures to validate that: Labor costs do not exceed the 6-day-per-week contract requirement.

  29. Recommendation Number
    29
    Closed Acceptable Alternative

    (Ref B.1.d) We recommend that the Contracting Officer, Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, in coordination with the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, increase the scope of the pre-payment invoice review for task order 5375 invoices to identify unauthorized costs. Specifically, the Contracting Officer should develop procedures to validate that: Labor costs are prorated when contractor personnel work less than the contractual daily hours.

  30. Recommendation Number
    30
    Closed Implemented

    (Ref B.1.e) We recommend that the Contracting Officer, Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, in coordination with the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, increase the scope of the pre-payment invoice review for task order 5375 invoices to identify unauthorized costs. Specifically, the Contracting Officer should develop procedures to validate that: Supporting documentation for contractor-purchased materials and supplies include a Government-approved purchase request and proof of Government acceptance.

  31. Recommendation Number
    31
    Closed Implemented

    (Ref B.2.a) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, determine who will conduct a 100-percent post-payment review of invoices for task orders 4305 and 5375 and recover costs from the contractor if necessary. Once it is determined who will conduct the review, the review should: Identify the total travel costs not authorized for the DynCorp personnel traveling from Texas to Washington, D.C., for weekly meetings with the Bureau of International Narcotics and Law Enforcement Affairs officials and request that the Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, recover funds from DynCorp for that amount.

  32. Recommendation Number
    32
    Closed Implemented

    (Ref B.2.b) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, determine who will conduct a 100-percent post-payment review of invoices for task orders 4305 and 5375 and recover costs from the contractor if necessary. Once it is determined who will conduct the review, the review should: Determine whether timesheets were properly signed and approved by DynCorp officials and request that the Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, recover funds from DynCorp for that amount.

  33. Recommendation Number
    33
    Closed Implemented

    (Ref B.2.c) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, determine who will conduct a 100-percent post-payment review of invoices for task orders 4305 and 5375 and recover costs from the contractor if necessary. Once it is determined who will conduct the review, the review should: identify the excess daily and hourly labor costs paid based on a 6-day work week and 8- to 12-hour day and request that the Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, take appropriate action to ensure the contract terms are complied with, which could include recovering funds.

  34. Recommendation Number
    34
    Closed Implemented

    (Ref B.2.d) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, determine who will conduct a 100-percent post-payment review of invoices for task orders 4305 and 5375 and recover costs from the contractor if necessary. Once it is determined who will conduct the review, the review should: Request supporting documentation for contractor material purchases that did not have a signed purchase request or Government acceptance. For the items for which DynCorp cannot provide support, request that the Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, recover funds from DynCorp for that amount.

  35. Recommendation Number
    35
    Closed Implemented

    (Ref B.3.a) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, in coordination with the Director, Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management: request in writing and fund a review by the Defense Contract Audit Agency to determine whether costs associated with task order S-AQMMA-10-F-2708 were allowable, allocable, and reasonable.

  36. Recommendation Number
    36
    Closed Implemented

    (Ref B.3.b) We recommend that the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, in coordination with the Director, Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management: request in writing and fund a review by the Defense Contract Audit Agency of all DynCorp invoices submitted under task orders S-AQMMA-08-F-5375 and S-AQMMA-10-F-2708 from December 30, 2010, through July 15, 2011, to ensure DynCorp is not double-billing DOS and DoD for the same charges. This recommendation should be implemented in coordination with recommendation B.5.

  37. Recommendation Number
    37
    Closed Implemented $334,400

    (Ref B.4.a) We recommend that the Contracting Officer, Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, in coordination with the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, recover from DynCorp: $334,400 for unauthorized travel costs.

  38. Recommendation Number
    38
    Closed Implemented $352,297

    (Ref B.4.b.) We recommend that the Contracting Officer, Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, in coordination with the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, recover from DynCorp: $352,297 for labor costs not included in the statement of work, if the contracting officer determines that an equitable adjustment is needed.

  39. Recommendation Number
    39
    Closed Implemented $449,406

    (Ref B.4.c) We recommend that the Contracting Officer, Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, in coordination with the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, recover from DynCorp: $449,406 for labor costs for services not performed by the contractor if the contracting officer determines that an equitable adjustment is needed.

  40. Recommendation Number
    40
    Closed Implemented $938,454

    (Ref B.4.d.) We recommend that the Contracting Officer, Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, in coordination with the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, recover from DynCorp: $938,454 for unauthorized purchases if officials from the Bureau of International Narcotics and Law Enforcement Affairs cannot provide the Department of State Office of Inspector General with documentation that a Government official approved and accepted the purchase by July 29, 2011. This amount included purchases for $542,079 with no Government purchase approval; $332,631 with no Government purchase approval and Government acceptance, and $63,744 with no Government acceptance.

  41. Recommendation Number
    41
    Closed Implemented

    (Ref B.4.e) We recommend that the Contracting Officer, Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, in coordination with the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, recover from DynCorp: overpayments based on Defense Contract Audit Agency audits of task orders 4305, 5375, and 2708.

  42. Recommendation Number
    42
    Closed Implemented

    (Ref B.4.f) We recommend that the Contracting Officer, Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, in coordination with the Executive Director, Bureau of International Narcotics and Law Enforcement Affairs, recover from DynCorp: once Recommendations B.2.a-d are implemented, the additional costs identified during the 100-percent detailed invoice review as costs either not authorized or not for services performed.

  43. Recommendation Number
    43
    Closed Implemented

    Recommendation B.1 (page 49 of joint State/Defense report) is reissued and redirected. Although closed by DOS OIG on October 25, 2010, additional actions are required, and we are reissuing the recommendation. The Assistant Secretary of State, Bureau of International Narcotics and Law Enforcement Affairs, should ensure that the contracting officer's representative for task orders 4305 and 5375, in coordination with the contractor, resolve the approximately $9 million of unverified inventory in accordance with FAR 45.105, "Records of Government property, " by granting the contractor relief of responsibility for lost, damaged, destroyed, or stolen Government property or forwarding a recommendation requesting the contracting officer to hold the contractor liable.

  44. Recommendation Number
    44
    Closed Implemented

    Recommendation B.2.a (page 50 of joint State/Defense report) remains open and additional actions are required. The Assistant Secretary of State, Bureau of International Narcotics and Law Enforcement Affairs, should finalize and fully implement the standard operating procedures for validating invoices, maintaining COR files, and receiving and inspecting inventory.

  45. Recommendation Number
    45
    Closed Implemented

    Recommendation B.2.b. (page 51 of the joint State/Defense report) is reissued. Although closed by DOS OIG on October 25, 2010, additional actions are required, and we are reissuing the recommendation. The Assistant Secretary of State, Bureau of International Narcotics and Law Enforcement Affairs, in coordination with the contracting officer for the CIVPOL contract, should fully populate the filesharing system with relevant contracting files for all ongoing CIVPOL task orders.

  46. Recommendation Number
    46
    Closed Implemented $289,351 Significant

    Recommendation C.2.b. (page 50 of the joint State/Defense report) is reissued. Although closed by DOS OIG on October 25, 2010, additional actions are required, and we are reissuing the recommendation. The Assistant Secretary of State, Bureau of International Narcotics and Law Enforcement Affairs, in coordination with the contracting officer, Bureau of Administration, Office of Logistics Management, Office of Acquisition Management, for the CIVPOL contract, should review the approximately $9.4 million in questioned costs identified by DCAA and take action to recover those costs.

recommendation icon
Audit of Department of State Purchase Card Domestic Use
AUD-SI-10-31
  1. Recommendation Number
    1
    Closed Implemented

    OIG recommends that the Bureau of Administration develop and implement a plan to ensure continuous monitoring of purchase card program participants' compliance with purchase card internal controls. This plan should include adequate staffing resources in the Office of the Procurement Executive for monitoring the purchase card program.

  2. Recommendation Number
    2
    Closed Implemented

    OIG recommends that the Bureau of Administration issue an updated "Worldwide Purchase Card Program Manual" to ensure appropriate use of purchase cards and to prevent fraud, waste, and abuse, as required by Appendix B to Office of Management and Budget Circular A-123. The update should include guidance regarding mandatory domestic cardholder use of the Integrated Logistics Management System.

recommendation icon
Independent Accountants' Report on the Application of Agreed-Upon Procedures on Costs Claimed by Meridian International Center Under Department of State Cooperative Agreements
AUD-CG-07-37
  1. Recommendation Number
    1
    Closed Implemented $308,250

    We recommend that the Bureau of Educational and Cultural Affairs (1) determine whether the Center’s use of the forgone opportunity costs concerning the Center’s conference facilities constitutes an appropriate cost-share amount under the cooperative agreement and (2) following this determination, as appropriate, require the Center to provide supporting documentation for the claimed cost-share amounts or an alternative cost-sharing proposal.

  2. Recommendation Number
    2
    Closed Implemented

    We recommend that the Bureau of Administration, Office of Logistics Management, Office of Acquisitions Management, International Programs Division accept and finalize the Center’s indirect cost rates for the fiscal years ended September 30, 2005, 2004, and 2003, subject to the availability of funds, at our recomputed or recommended rates.

  3. Recommendation Number
    3
    Closed Implemented

    We recommend that the Bureau of Educational and Cultural Affairs require the Center to revise its procedures to comply with federal cash management standards requiring that cash drawdowns be made only when there is an immediate need for the funds.

  4. Recommendation Number
    4
    Closed Implemented

    We recommend that the Bureau of Educational and Cultural Affairs require the Center to (1) establish an employee timekeeping system that meets the requirements of OMB Circular A-122 and (2) reimburse the Department or provide documentation to support the questioned payroll costs.

  5. Recommendation Number
    5
    Closed Implemented

    We recommend that the Bureau of Educational and Cultural Affairs require the Center to establish controls to ensure that expenditures made under federal awards are fully documented to support their allowability in accordance with OMB Circular A-122.

  6. Recommendation Number
    6
    Closed Implemented $31,580

    We recommend that the Bureau of Educational and Cultural Affairs require the Center to assign an individual who is not involved in payroll preparation to compile and maintain comprehensive personnel files on all of its employees.

  7. Recommendation Number
    7
    Closed Implemented

    We recommend that the Bureau of Educational and Cultural Affairs require the Center to establish control procedures to ensure the timely submission of the required federal reports based on the due dates stipulated in the cooperative agreement. Such procedures should include a provision requiring the Center to obtain permission from the Department to file reports at a later mutually agreed-upon date.

recommendation icon
Inspection of Embassy Kinshasa, Democratic Republic of the Congo
ISP-I-25-05
  1. Recommendation Number
    1
    Closed Implemented

    Embassy Kinshasa, in coordination with the Bureau of Democracy, Human Rights, and Labor and the Bureau of African Affairs, should bring its Leahy vetting practices into compliance with the embassy’s standard operating procedure and Department guidance.

  2. Recommendation Number
    2
    Closed Implemented

    Embassy Kinshasa should bring the Economic Section’s records management program into compliance with Department standards.

  3. Recommendation Number
    3
    Closed Implemented

    Embassy Kinshasa should provide consular applicants with a waiting area that meets Department standards.

  4. Recommendation Number
    4
    Closed Implemented

    Embassy Kinshasa should issue guidance to sections and bureaus implementing foreign assistance advising them on the travel policy and requiring that monitoring plans for proposed programs take into account limitations on travel and staff capacity.

  5. Recommendation Number
    5
    Open Resolved

    Embassy Kinshasa should close out expired federal assistance awards in accordance with Department standards.

  6. Recommendation Number
    6
    Closed Implemented

    Embassy Kinshasa should implement standard operating procedures in the PEPFAR Coordination Office for the management of federal assistance awards in accordance with Department standards.

  7. Recommendation Number
    7
    Closed Implemented

    Embassy Kinshasa should develop and implement a plan to supervise the locally employed staff in Goma on a regular basis.

  8. Recommendation Number
    8
    Open Resolved

    Embassy Kinshasa should require all acquisition agreements and procurements be authorized by a warranted contracting officer in accordance with Department standards.

  9. Recommendation Number
    9
    Open Resolved

    Embassy Kinshasa should develop and implement standard operating procedures for the purchase of official vehicles to adhere to Department acquisition rules for official vehicles.

  10. Recommendation Number
    10
    Open Resolved

    Embassy Kinshasa should bring its contracting administration program into compliance with Department standards.

  11. Recommendation Number
    11
    Open Resolved

    Embassy Kinshasa should close out procurement files in accordance with Department standards.

  12. Recommendation Number
    12
    Open Resolved

    Embassy Kinshasa should record all operational and maintenance data and costs for the embassy’s watercraft in accordance with the Department’s forthcoming Foreign Affairs Manual guidance.

  13. Recommendation Number
    13
    Open Resolved

    Embassy Kinshasa should adhere to all Department Motor Vehicle Safety Management Program standards for chauffeurs and incidental drivers under chief of mission authority.

  14. Recommendation Number
    14
    Open Resolved

    Embassy Kinshasa should bring its property management program into compliance with Department standards.

  15. Recommendation Number
    15
    Open Resolved

    Embassy Kinshasa should bring its furniture and appliance pool program into compliance with Department standards.

  16. Recommendation Number
    16
    Open Resolved

    Embassy Kinshasa should bring its warehouse operations into compliance with Department standards.

  17. Recommendation Number
    17
    Open Resolved

    Embassy Kinshasa should manage its armored vehicles in accordance with Department standards.

  18. Recommendation Number
    18
    Closed Implemented $245,000

    Embassy Kinshasa should document its actions taken to recover the $245,000 improper payment for two official vehicles. If the embassy determines the improper payment to be unrecoverable, Embassy Kinshasa should report it as a fiscal irregularity in accordance with Department standards.

  19. Recommendation Number
    19
    Open Resolved $2,800,000

    Embassy Kinshasa should review and de-obligate all unliquidated obligations without activity for more than one year in accordance with Department standards, so that funds of up to $2.8 million can be put to better use.

  20. Recommendation Number
    20
    Open Resolved $107,000

    Embassy Kinshasa should bring the travel advance process into compliance with Department standards, including clearing overdue travel advances, and put funds of up to $107,000 to better use.

  21. Recommendation Number
    21
    Closed Implemented

    Embassy Kinshasa should develop and implement a standard operating procedure to accurately monitor and collect employee receivables for excess cell phone charges in accordance with Department standards.

  22. Recommendation Number
    22
    Open Resolved

    Embassy Kinshasa should use the suspense deposits abroad account for authorized purposes only and reconcile the account’s balance in accordance with Department standards.

  23. Recommendation Number
    23
    Open Resolved

    Embassy Kinshasa, in coordination with the Bureau of Global Talent Management, should update the local compensation plan in accordance with Department standards.

  24. Recommendation Number
    24
    Open Resolved

    Embassy Kinshasa, in coordination with the Bureau of Global Talent Management, should update the locally employed staff handbook in accordance with Department standards.

  25. Recommendation Number
    25
    Closed Implemented

    Embassy Kinshasa should require authorizing officials to approve staff requests for overtime in advance in accordance with Department standards.

  26. Recommendation Number
    26
    Open Resolved

    Embassy Kinshasa should review and revise locally employed staff position descriptions and classify them in accordance with Department standards.

  27. Recommendation Number
    27
    Closed Implemented

    Embassy Kinshasa should require supervisors to complete locally employed staff performance evaluations on time and hold supervisors accountable for non-compliance.

  28. Recommendation Number
    28
    Closed Implemented

    Embassy Kinshasa, in coordination with the Bureau of Medical Services, should recruit all health unit staff members in accordance with Department standards.

  29. Recommendation Number
    29
    Closed Implemented

    Embassy Kinshasa should perform workplace hazard inspections of both high-risk and low-risk workplaces in compliance with Department standards.

  30. Recommendation Number
    30
    Closed Implemented

    Embassy Kinshasa should bring its swimming pool safety program into compliance with Department standards and guidance.

  31. Recommendation Number
    31
    Closed Implemented

    Embassy Kinshasa should publish boat safety guidelines for its boat program in accordance with Department standards.

  32. Recommendation Number
    32
    Open Resolved

    Embassy Kinshasa, in coordination with the Bureau of Overseas Buildings Operations, should bring its fire protection program into compliance with Department standards.

  33. Recommendation Number
    33
    Closed Implemented

    Embassy Kinshasa should implement an integrated pest management program in compliance with Department standards.

  34. Recommendation Number
    34
    Open Resolved

    Embassy Kinshasa, in coordination with the Bureau of Overseas Buildings Operations and the Bureau of Diplomatic Security, should bring its Special Program for Embassy Augmentation and Response Unit into compliance with Department Motor Vehicle Safety Management Program standards.

  35. Recommendation Number
    35
    Open Resolved

    Embassy Kinshasa should control and account for all leftover construction materials in accordance with Department standards.

  36. Recommendation Number
    36
    Closed Implemented

    Embassy Kinshasa should dispose of medications and controlled substances in accordance with Department guidelines.

  37. Recommendation Number
    37
    Closed Implemented

    Embassy Kinshasa should conduct inspections of the cafeteria in accordance with Department standards.

  38. Recommendation Number
    38
    Closed Implemented

    Embassy Kinshasa should complete all information systems security officer responsibilities in accordance with Department standards.

  39. Recommendation Number
    39
    Open Resolved

    Embassy Kinshasa should schedule regular local Information Technology Configuration Control Board meetings to evaluate non-approved technology for use on Department networks.

  40. Recommendation Number
    40
    Closed Implemented

    Embassy Kinshasa should manage its inventory of mobile devices in accordance with Department standards, including holding employees accountable for lost or missing U.S. government-issued property.

  41. Recommendation Number
    41
    Open Resolved

    Embassy Kinshasa should relocate the telecommunications demarcation point outside the limited access area server room in accordance with Department standards.

  42. Recommendation Number
    42
    Closed Implemented

    Embassy Kinshasa should repair its high-frequency radio and conduct radio checks in accordance with Department standards.

  43. Recommendation Number
    43
    Closed Implemented

    Embassy Kinshasa should require locally employed staff to complete information assurance training in accordance with Department standards.

  44. Recommendation Number
    44
    Open Resolved

    Embassy Kinshasa should install access control software and monitor its non-enterprise networks.

  45. Recommendation Number
    45
    Closed Implemented

    Embassy Kinshasa should develop, implement, and update standard operating procedures for capturing, sharing, transferring, and retaining information related to its Diplomatic Technology programs in accordance with Department standards.

recommendation icon
(U) Audit of the Department of State FY 2024 Information Security Program
AUD-IT-24-26
  1. Recommendation Number
    1
    Closed Implemented

    Sensitive Information Redacted

  2. Recommendation Number
    2
    Open Resolved

    Sensitive Information Redacted

  3. Recommendation Number
    3
    Open Resolved

    Sensitive Information Redacted

  4. Recommendation Number
    4
    Open Resolved

    Sensitive Information Redacted

  5. Recommendation Number
    5
    Open Resolved

    Sensitive Information Redacted

  6. Recommendation Number
    6
    Open Resolved Significant

    Sensitive Information Redacted

  7. Recommendation Number
    7
    Open Resolved

    Sensitive Information Redacted

  8. Recommendation Number
    8
    Closed Implemented Significant

    Sensitive Information Redacted

recommendation icon
(U) Audit of the International Boundary and Water Commission, United States and Mexico, U.S. Section, FY 2024 Information Security Program
AUD-IT-24-27
  1. Recommendation Number
    1
    Closed Implemented

    Sensitive Information Redacted

  2. Recommendation Number
    2
    Open Resolved

    Sensitive Information Redacted

  3. Recommendation Number
    3
    Closed Implemented

    Sensitive Information Redacted

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7446 recommendations in total

Last Updated:

Note: The information includes all open recommendations from reports that were issued October 1, 2014. Potential Monetary Benefits values are as stated in reports—subsequent Department and USAGM management decisions and actions may result in different values.

  1. Includes unclassified recommendations in unclassified reports; also includes unclassified recommendations in SBU reports that are publicly available.
  2. Includes SBU recommendations in SBU reports; also includes unclassified recommendations in SBU reports that are not publicly available.
  3. Includes classified recommendations in classified reports; also includes unclassified recommendations in classified reports.

Read more about report definitions.

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