Recommendations

(U) Management Assistance Report: Actions Needed To Meet Requirements for Establishing the Office of the Coordinator on Global Anti-Corruption

AUD-GEER-24-19 June 2024

Recommendation Number

1

Closed Implemented Significant

OIG recommends that the Under Secretary for Civilian Security, Democracy, and Human Rights, in coordination with the Assistant Secretary for the Bureau of International Narcotics and Law Enforcement Affairs and the Office of the Coordinator on Global Anti-Corruption (CGAC), assess CGAC’s organizational placement in accordance with the Government Accountability Office’s Standards for Internal Control in the Federal Government.
Recommendation Number

2

Closed Not Implemented Significant

OIG recommends that the Assistant Secretary for the Bureau of International Narcotics and Law Enforcement Affairs and the Office of the Coordinator on Global Anti-Corruption (CGAC), in coordination with the Under Secretary for Civilian Security, Democracy and Human Rights, take steps to establish CGAC in accordance with the December 2021 Secretary of State action memorandum and using appropriate Foreign Affairs Manual processes.
Recommendation Number

3

Closed Not Implemented Significant

OIG recommends that the Office of the Coordinator on Global Anti-Corruption (CGAC) develop and submit a Foreign Affairs Manual entry that establishes the office’s organizational structure in accordance with Recommendations 1 and 2 and formally codifies CGAC’s roles, responsibilities, and reporting lines in its efforts to achieve national anti-corruption goals and objectives.

(U) Audit of the Department of State’s Humanitarian Response to the Ukraine Crisis

AUD-GEER-24-16 May 2024

Recommendation Number

1

Open Resolved Significant

OIG recommends that the Bureau of Population, Refugees, and Migration develop and implement criteria for incorporating specific, measurable objectives and performance indicators into the award terms and conditions for voluntary contributions to enable measurement of the success of voluntary contributions awarded to public international organizations.
Recommendation Number

2

Closed Implemented

OIG recommends that the Bureau of Population, Refugees, and Migration identify specific monitoring activities to be performed for the voluntary contributions provided for the humanitarian assistance response to Russia's full-scale invasion of Ukraine and incorporate the identified monitoring activities into its monitoring plan.
Recommendation Number

3

Closed Implemented

OIG recommends that the Bureau of Population, Refugees, and Migration tie its monitoring plan for the voluntary contributions provided for the humanitarian assistance response to Russia’s full-scale invasion of Ukraine to its risk assessment.
Recommendation Number

4

Closed Implemented Significant

OIG recommends that the Bureau of Population, Refugees, and Migration develop and incorporate output and outcome performance indicators into its monitoring plan to assess progress against the established objectives of its voluntary contributions awarded to public international organizations for the humanitarian assistance response to Russia’s full-scale invasion of Ukraine as appropriate following implementation of Recommendation 1.
Recommendation Number

5

Closed Implemented

OIG recommends that the Bureau of Population, Refugees, and Migration update its policies and procedures to require that PRM officials explicitly account for risks identified by implementing partners, including public international organizations, in its risk assessments to inform the development and implementation of appropriate risk mitigation measures and to guide PRM’s efforts to monitor those risks.
Recommendation Number

6

Closed Implemented

OIG recommends that the Bureau of Population, Refugees, and Migration update its risk assessment for the humanitarian assistance response to Russia’s full-scale invasion of Ukraine to ensure that risk magnitude is consistently assessed for all risks identified.
Recommendation Number

7

Closed Implemented

OIG recommends that the Bureau of Population, Refugees, and Migration update its risk assessment for the humanitarian assistance response to Russia’s full-scale invasion of Ukraine to ensure that specific mitigation measures are developed for the risks the bureau identified, including regional and country-specific risks.
Recommendation Number

8

Closed Implemented

OIG recommends that the Bureau of Population, Refugees, and Migration update its risk assessment for the humanitarian assistance response to Russia’s full-scale invasion of Ukraine to reflect public international organizations' planned mitigation measures and the steps the bureau will take to ensure that these mitigation measures are being implemented as planned.
Recommendation Number

9

Closed Implemented Significant

OIG recommends that the Bureau of Population, Refugees, and Migration formally define the responsibilities of risk management officials in its “Risk Management Best Practices,” and specify their input as a required step in the risk assessment development process.

Inspection of Embassy Kuala Lumpur, Malaysia

ISP-I-24-14 May 2024

Recommendation Number

1

Closed Implemented

Embassy Kuala Lumpur should comply with Department and federal grants management standards for awards managed by the Political Section.
Recommendation Number

2

Closed Implemented Significant

Embassy Kuala Lumpur should adhere to Department standards for Blue Lantern end-use monitoring.
Recommendation Number

3

Closed Not Implemented

Embassy Kuala Lumpur, in coordination with the Bureau of Consular Affairs and the Bureau of Overseas Buildings Operations, should provide a wheelchair-accessible entryway and consular interview window for consular applicants.
Recommendation Number

4

Closed Implemented

Embassy Kuala Lumpur, in coordination with the Bureau of Consular Affairs and the Bureau of Overseas Buildings Operations, should provide protection from the elements for consular applicants.
Recommendation Number

5

Closed Implemented

Embassy Kuala Lumpur's consular managers should adjudicate more immigrant and nonimmigrant visa cases, in accordance with Department guidance.
Recommendation Number

6

Closed Implemented

Embassy Kuala Lumpur should cross-train Consular Section locally employed staff and officers in U.S. citizen services functions in accordance with Department standards.
Recommendation Number

7

Closed Implemented

Embassy Kuala Lumpur should bring its property management program into compliance with Department standards.
Recommendation Number

8

Closed Implemented

Embassy Kuala Lumpur should seek permits from the Bureau of Overseas Buildings Operations to use shipping containers for functional space in accordance with Department requirements.
Recommendation Number

9

Closed Implemented

Embassy Kuala Lumpur should review and update its motor vehicle policy, if necessary, in accordance with Department standards.
Recommendation Number

10

Closed Implemented

Embassy Kuala Lumpur should bring the motor pool preventive maintenance program into compliance with Department standards.
Recommendation Number

11

Closed Implemented

Embassy Kuala Lumpur should bring its motor vehicle safety program into compliance with Department standards.
Recommendation Number

12

Closed Implemented

Embassy Kuala Lumpur should maintain contract files and complete mandatory performance reviews in accordance with Department standards.
Recommendation Number

13

Closed Implemented

Embassy Kuala Lumpur should close out procurement files in accordance with Department standards.
Recommendation Number

14

Closed Implemented $78,990

Embassy Kuala Lumpur, in coordination with the Bureau of Administration, should review unauthorized commitments totaling $78,990 for travel related service fees to determine whether they should be ratified in accordance with Department standards.
Recommendation Number

15

Closed Implemented

Embassy Kuala Lumpur should comply with mandatory training requirements for U.S. direct-hire employees in accordance with Department standards.
Recommendation Number

16

Closed Implemented

Embassy Kuala Lumpur should bring its cashier operations into compliance with Department standards.
Recommendation Number

17

Closed Implemented $109,000

Embassy Kuala Lumpur should review and, if determined not to be valid, de-obligate all unliquidated obligations without activity for more than 1 year so that funds of up to $109,000 can be put to better use.
Recommendation Number

18

Closed Implemented

Embassy Kuala Lumpur should provide workplace safety training in accordance with Department standards.
Recommendation Number

19

Closed Implemented

Embassy Kuala Lumpur should bring its furniture and appliance pool program into compliance with Department standards.
Recommendation Number

20

Closed Implemented

Embassy Kuala Lumpur should use the Inventory and Logistics Management System loanable property module to issue and track information technology assets.
Recommendation Number

21

Closed Implemented

Embassy Kuala Lumpur should retire records in accordance with Department records management standards.

Inspection of Embassy Dili, Timor-Leste

ISP-I-24-13 May 2024

Recommendation Number

1

Closed Implemented

Embassy Dili should monitor, evaluate, and prepare required performance reports regarding grants for the Ambassador’s Self-Help Fund in accordance with the Federal Assistance Directive and Department standards.
Recommendation Number

2

Closed Implemented

Embassy Dili should comply with the requirements of the 2010 Letter of Agreement, as amended in 2012 between the United States and Timor-Leste, to conduct joint progress evaluations of law enforcement programs.
Recommendation Number

3

Open Resolved

Embassy Dili should provide consular applicants with toilet facilities and drinking water facilities that meet Department standards.
Recommendation Number

4

Open Resolved

Embassy Dili should institute regular mechanisms to coordinate the full range of U.S. foreign assistance activities in Timor-Leste.
Recommendation Number

5

Closed Implemented

Embassy Dili should use the Integrated Logistics Management System to track all personal and program property in accordance with Department standards.
Recommendation Number

6

Closed Implemented

Embassy Dili should seek permits from the Bureau of Overseas Buildings Operations to use shipping containers for functional space in accordance with Department requirements.
Recommendation Number

7

Open Resolved

Embassy Dili should comply with Department training standards for the use of powered industrial trucks, such as forklifts.
Recommendation Number

8

Closed Implemented

Embassy Dili should review and update its motor vehicle policy in accordance with Department standards.
Recommendation Number

9

Closed Implemented

Embassy Dili should bring its motor pool operations into compliance with Department standards.
Recommendation Number

10

Closed Implemented

Embassy Dili should bring its motor vehicle safety program into compliance with Department standards.
Recommendation Number

11

Closed Implemented

Embassy Dili should manage its bulk fuel operation in accordance with Department standards.
Recommendation Number

12

Open Resolved

Embassy Dili should bring its contracting officer’s representative program into compliance with Department standards.
Recommendation Number

13

Open Resolved

Embassy Dili should close out procurement files in accordance with Department standards.
Recommendation Number

14

Closed Implemented

Embassy Dili should bring its time and attendance procedures for overtime or compensatory time into compliance with Department standards.
Recommendation Number

15

Closed Implemented

Embassy Dili should approve salary advances in accordance with its local compensation plan.
Recommendation Number

16

Closed Implemented

Embassy Dili should revise its locally employed staff handbook, so it does not conflict with the local compensation plan in accordance with Department standards.
Recommendation Number

17

Closed Implemented

Embassy Dili should bring its cashiering operations into compliance with Department standards.
Recommendation Number

18

Closed Implemented

Embassy Dili should bring the safety, health, and environmental management program into compliance with Department standards.
Recommendation Number

19

Open Resolved

Embassy Dili, in coordination with the Bureau of Overseas Buildings Operations, should perform seismic safety evaluations of all its residential properties in accordance with Department standards.
Recommendation Number

20

Closed Implemented

Embassy Dili should submit its hotel and restaurant report in accordance with Department standards.
Recommendation Number

21

Closed Implemented

Embassy Dili should use the Inventory and Logistics Management System loanable property module to issue and track information technology assets.
Recommendation Number

22

Closed Implemented

Embassy Dili should retire records in accordance with Department records management standards.
Recommendation Number

23

Open Resolved

Embassy Dili should install an emergency power-off switch in the unclassified server room in accordance with Department standards.
Recommendation Number

24

Closed Implemented

Embassy Dili should complete all information systems security officer responsibilities in accordance with Department standards.
Recommendation Number

25

Closed Implemented

Embassy Dili should ensure the local information technology configuration control board performs its responsibilities in accordance with Department standards.

(U) Review of the Kyiv Transit Platform

ISP-I-24-17 April 2024

Recommendation Number

1

Closed Implemented

Embassy Warsaw should revise the two locally employed staff position descriptions and classify them in accordance with Department standards.
Recommendation Number

2

Closed Implemented Significant

Sensitive Information Redacted

(U) Audit of the Bureau of International Security and Nonproliferation Administration of Assistance to Ukraine

AUD-GEER-24-14 March 2024

Recommendation Number

1

Closed Implemented

OIG recommends that the Bureau of International Security and Nonproliferation (1) reassess risks associated with the provision of assistance to Ukraine and (2) for any new risks, or changes to existing risks, identified, develop mitigating strategies to address those specific risks.
Recommendation Number

2

Closed Implemented

OIG recommends that the Bureau of International Security and Nonproliferation (ISN) develop a plan to conduct in-person monitoring of its Ukraine assistance programs and activities. This plan should include various options available to ISN such as use of direct-hire staff, locally employed staff, contracted staff, or other third-parties, to conduct in-person monitoring.
Recommendation Number

3

Closed Implemented

OIG recommends that the Bureau of International Security and Nonproliferation include requirements to report on progress, challenges encountered, and other pertinent details, as suggested by 14 FAH-2 H-522.1, “Progress or Status Report,” in contract task order terms and conditions for its assistance to Ukraine.
Recommendation Number

4

Closed Implemented

OIG recommends that the Bureau of International Security and Nonproliferation update its standard operating procedures to ensure that progress reports submitted by recipients include information required by the terms and conditions of the awards for assistance to Ukraine.

Inspection of Embassy Lilongwe, Malawi

ISP-I-24-15 March 2024

Recommendation Number

1

Closed Implemented

Embassy Lilongwe should comply with Department guidance for consular cashier operations.
Recommendation Number

2

Closed Implemented

Embassy Lilongwe should comply with Department standards for consular crisis preparedness.
Recommendation Number

3

Closed Implemented

Embassy Lilongwe should conduct its fraud prevention program in accordance with Department standards.
Recommendation Number

4

Closed Implemented

Embassy Lilongwe should bring its nonimmigrant visa application process into compliance with Department standards.
Recommendation Number

5

Closed Implemented

Embassy Lilongwe should bring its panel physician program into compliance with Department standards.
Recommendation Number

6

Closed Implemented

Embassy Lilongwe should establish a comprehensive foreign assistance coordination and collaboration mechanism in accordance with Department standards.
Recommendation Number

7

Closed Implemented

Embassy Lilongwe should implement standard operating procedures for management of federal assistance awards to ensure compliance with Department standards.
Recommendation Number

8

Closed Implemented

Embassy Lilongwe, in coordination with the Bureau for Global Health Security and Diplomacy, should implement a corrective action plan to investigate and mitigate data integrity problems for the President’s Emergency Program for AIDS Relief.
Recommendation Number

9

Closed Implemented

Embassy Lilongwe should bring its safety, health, and environmental management program into compliance with Department standards.
Recommendation Number

10

Closed Implemented

Embassy Lilongwe should bring its fire protection program into compliance with Department standards.
Recommendation Number

11

Open Resolved

Embassy Lilongwe, in coordination with the Bureau of Overseas Buildings Operations, should conduct the required annual review of the Zomba Mountain Cottage to determine whether the property is economical to retain and if continued U.S. government ownership of the property is justified.
Recommendation Number

12

Closed Implemented

Embassy Lilongwe should comply with applicable Department overseas motor vehicle safety requirements for chauffeurs and incidental drivers under chief of mission authority.
Recommendation Number

13

Open Resolved

Embassy Lilongwe should manage its bulk fuel operation in accordance with Department standards.
Recommendation Number

14

Closed Implemented

Embassy Lilongwe should obtain authorization from the Bureau of Overseas Buildings Operations to use shipping containers for storage or remove them in accordance with Department standards.
Recommendation Number

15

Open Resolved

Embassy Lilongwe, in coordination with the Bureau of Administration, should bring its furniture and appliance pool program into compliance with Department standards.
Recommendation Number

16

Closed Implemented

Embassy Lilongwe should bring its property management procedures into compliance with Department standards.
Recommendation Number

17

Closed Implemented

Embassy Lilongwe should administer its contracts in accordance with Department standards.
Recommendation Number

18

Closed Implemented

Embassy Lilongwe should close out procurement files in accordance with Department standards.
Recommendation Number

19

Closed Implemented

Embassy Lilongwe should bring its local compensation plan and practices into alignment with Department authorizations.
Recommendation Number

20

Closed Implemented

Embassy Lilongwe should bring its performance management program into compliance with Department standards.
Recommendation Number

21

Closed Implemented

Embassy Lilongwe should bring its human resource procedures into compliance with Department standards.
Recommendation Number

22

Closed Implemented

Embassy Lilongwe should activate and test its satellite phones in accordance with Department standards.
Recommendation Number

23

Closed Implemented

Embassy Lilongwe should implement a procedure for the post records coordinator to coordinate with the embassy’s sections on implementing records management requirements.
Recommendation Number

24

Closed Implemented

Embassy Lilongwe should complete all information systems security officer responsibilities in accordance with Department standards.

Inspection of Embassy Dar es Salaam, Tanzania

ISP-I-24-12 March 2024

Recommendation Number

1

Closed Implemented

Embassy Dar es Salaam should comply with the Department’s Bureau of Educational and Cultural Affairs’ standards for open access to the embassy’s American Center.
Recommendation Number

2

Closed Implemented

Embassy Dar es Salaam should comply with Department standards for consular crisis preparedness.
Recommendation Number

3

Closed Implemented

Embassy Dar es Salaam should conduct its fraud prevention program in accordance with Department standards.
Recommendation Number

4

Closed Implemented

Embassy Dar es Salaam should process family-based immigrant visa petitions in accordance with Department standards.
Recommendation Number

5

Closed Implemented

Embassy Dar es Salaam should return immigrant visa documents in accordance with Department standards.
Recommendation Number

6

Closed Implemented

Embassy Dar es Salaam should resolve erroneously refused nonimmigrant visa cases in accordance with Department standards.
Recommendation Number

7

Closed Implemented

The Bureau of Global Health Security and Diplomacy, in coordination with Embassy Dar es Salaam, should hire a U.S. President’s Emergency Plan for AIDS Relief Country Coordinator for Tanzania using a Civil Service limited noncareer appointment in accordance with current policy.
Recommendation Number

8

Closed Implemented

Embassy Dar es Salaam should implement standard operating procedures for management of federal assistance awards to comply with Department standards.
Recommendation Number

9

Closed Implemented

Embassy Dar es Salaam should implement a training program for staff responsible for managing federal assistance awards.
Recommendation Number

10

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs, in coordination with Embassy Dar es Salaam, should conduct joint evaluation reviews with the government of Tanzania in accordance with the letter of agreement and memorandum of understanding.
Recommendation Number

11

Closed Implemented

Embassy Dar es Salaam should bring its safety, health, and environmental management program into compliance with Department standards.
Recommendation Number

12

Closed Implemented

Embassy Dar es Salaam should manage its facility management property in accordance with Department standards.
Recommendation Number

13

Closed Implemented

Embassy Dar es Salaam should bring its fire protection program into compliance with Department standards.
Recommendation Number

14

Closed Implemented

Embassy Dar es Salaam should comply with applicable Department overseas motor vehicle safety requirements for chauffeurs and incidental drivers under chief of mission authority.
Recommendation Number

15

Closed Implemented

Embassy Dar es Salaam should bring its contracting officer’s representative program into compliance with Department standards.
Recommendation Number

16

Closed Implemented

Embassy Dar es Salaam, in coordination with the Bureau of Overseas Buildings Operations, should conduct a cost-benefit analysis and provide additional justification for how best to provide potable water for its workforce, in compliance with Department standards.
Recommendation Number

17

Closed Implemented

Embassy Dar es Salaam should comply with Department standards when procuring items from the employee association.
Recommendation Number

18

Closed Implemented

Embassy Dar es Salaam should comply with Department standards for reviewing the certifications of its alternate certifying officers.
Recommendation Number

19

Closed Implemented

Embassy Dar es Salaam should bring its cashier services into compliance with Department standards.
Recommendation Number

20

Closed Implemented

Embassy Dar es Salaam should comply with Department standards for anti-nepotism reviews.
Recommendation Number

21

Closed Implemented

Embassy Dar es Salaam should bring its Health Unit inventory management practices into compliance with Department standards.
Recommendation Number

22

Closed Implemented

Embassy Dar es Salaam should enable port security on its Sensitive But Unclassified access switches in accordance with Department standards.
Recommendation Number

23

Closed Implemented

Embassy Dar es Salaam should install firewalls on its Type 2 Non-Enterprise Networks.
Recommendation Number

24

Closed Implemented

Embassy Dar es Salaam should implement a procedure for regularly reviewing user accounts on its Sensitive But Unclassified network.
Recommendation Number

25

Closed Implemented

Embassy Dar es Salaam should implement a procedure to confirm that all personnel using non-government electronic messaging applications for official business archive records generated on the applications in accordance with Department standards.

Inspection of Embassy Singapore, Singapore

ISP-I-24-09 February 2024

Recommendation Number

1

Closed Implemented $48,000

Embassy Singapore should review all unliquidated obligations related to the Ambassador’s travel in accordance with Department guidelines and federal regulations and put up to $48,000 to better use.
Recommendation Number

2

Closed Implemented Significant

The Bureau of East Asian and Pacific Affairs, in coordination with the Bureau of Global Talent Management, should assess the Ambassador’s compliance with the Department’s leadership and management principles and, if appropriate, take corrective action.
Recommendation Number

3

Closed Implemented

Embassy Singapore should require the Ambassador to attend a briefing on the Nonimmigrant Visa Referral and Priority Appointment Request Program and sign a compliance agreement.
Recommendation Number

4

Closed Implemented

Embassy Singapore should comply with Department standards regarding the acceptance of gifts.
Recommendation Number

5

Closed Implemented

Embassy Singapore should schedule embassy-wide security drills when the Ambassador is present and able to participate, in accordance with Department guidance.
Recommendation Number

6

Closed Implemented

Embassy Singapore should implement a plan to improve the timeliness of annual report submissions, Blue Lantern export control checks, demarches, and reporting cables, in accordance with Department guidance.
Recommendation Number

7

Closed Implemented

Embassy Singapore should manage U.S. citizen services and visa wait times in accordance with Department standards.
Recommendation Number

8

Closed Implemented

Embassy Singapore should resolve fraud referrals in accordance with Department standards.
Recommendation Number

9

Closed Implemented

Embassy Singapore should destroy immigrant visa files according to Department guidance.
Recommendation Number

10

Closed Implemented

Embassy Singapore should follow Department standards regarding incorrectly refused visa cases.
Recommendation Number

11

Closed Implemented

Embassy Singapore should enforce driver duty limits for all mission drivers, in accordance with Department motor vehicle safety standards.
Recommendation Number

12

Closed Implemented

Embassy Singapore should close out its procurement files in accordance with Department standards.
Recommendation Number

13

Closed Implemented

Embassy Singapore should administer contracts in accordance with Department standards.
Recommendation Number

14

Closed Implemented

Embassy Singapore, in coordination with the Bureau of Overseas Buildings Operations, should bring its fire protection program into compliance with Department standards.
Recommendation Number

15

Closed Implemented

Embassy Singapore should administer its facility management expendable supplies in accordance with Department standards.
Recommendation Number

16

Closed Implemented

Embassy Singapore should submit its hotel and restaurant reports to the Bureau of Administration’s Office of Allowances in accordance with Department standards.
Recommendation Number

17

Closed Implemented

Embassy Singapore should complete all information systems security officer responsibilities in accordance with Department standards.
Recommendation Number

18

Closed Implemented

Embassy Singapore should require its local Information Technology Configuration Control Board to comply with Department standards.
Recommendation Number

19

Closed Implemented

Embassy Singapore should implement a standard operating procedure for managing its classified and unclassified printers in accordance with Department standards.
Recommendation Number

20

Closed Implemented

Embassy Singapore should manage its printers to maintain an optimal printing environment in accordance with Department standards.
Recommendation Number

21

Closed Implemented

Embassy Singapore should implement procedures for issuing and tracking non-enterprise laptop devices that comply with Department standards.
Recommendation Number

22

Closed Implemented

The Bureau of Information Resource Management, in coordination with the Bureau of East Asian and Pacific Affairs and Embassy Singapore, should implement a memorandum of agreement that outlines the roles and responsibilities for the management of the Classified Network Regionalization hub and the operation of Embassy Singapore’s classified network.
Recommendation Number

23

Closed Implemented

Embassy Singapore should bring its emergency and evacuation radio program into compliance with Department standards.

Audit of Select Contract Administration Processes Related to the Construction of New Embassy Compound Mexico City, Mexico

AUD-CGI-24-09 January 2024

Recommendation Number

1

Closed Implemented Significant

OIG recommends that the Bureau of Overseas Buildings Operations, in coordination with the Bureau of Administration, develop, implement, and communicate a process to ensure that Project Directors for construction projects prepare independent government cost estimates that consider the impact that the modification will have on the overall schedule of the project to determine if extensions are justified. At a minimum, the process should include clarification of individual responsibilities and accountability.
Recommendation Number

2

Closed Implemented Significant

OIG recommends that the Bureau of Overseas Buildings Operations (OBO) develop, implement, and communicate a process to ensure a separation of duties between OBO staff who receive the price proposal for a request for equitable adjustment related to a construction project and OBO staff who develop the independent government cost estimate for the construction project. At a minimum, the process should include clarification of individual responsibilities and accountability.
Recommendation Number

3

Open Resolved Significant

OIG recommends that the Bureau of Administration, in coordination with the Bureau of Overseas Buildings Operations, develop, implement, and communicate a process to ensure that Contracting Officers prepare prenegotiation objectives for modifications to construction projects of more than $25,000 and that Project Directors do not revise independent government cost estimates during or after negotiations in accordance with the Federal Acquisition Regulation and Department of State policy. At a minimum, the process should include guidance on documenting fair and reasonable pricing and any schedule extensions for the modification and a clarification of individual responsibilities and accountability.
Recommendation Number

4

Open Resolved Significant

OIG recommends that the Bureau of Administration, in coordination with the Bureau of Overseas Buildings Operations, develop, implement, and communicate a process to ensure that Project Directors for construction projects conduct and document price negotiations in accordance with the Federal Acquisition Regulation and Department of State policy. At a minimum, the process should include guidance on documenting fair and reasonable pricing and any schedule extensions for the modification and a clarification of individual responsibilities and accountability.
Recommendation Number

5

Closed Implemented

OIG recommends that the Bureau of Overseas Buildings Operations develop, implement, and communicate a process to ensure that Project Directors comply with the Construction Management Guide’s process for all reporting requirements, including daily logs. At a minimum, the process should include clarification of individual responsibilities and accountability.
Recommendation Number

6

Closed Implemented

OIG recommends that the Bureau of Overseas Buildings Operations develop, implement, and communicate a process to ensure that Project Directors comply with the Construction Management Guide’s requirement for developing and distributing a project procedures manual. At a minimum, the process should include clarification of individual responsibilities and accountability.

444

$15,045,004

134

$0

416

$218,173,822

0

$0

36

$0

0

$0