Recommendations

Inspection of the U.S. Mission to the European Union

ISP-I-23-15 April 2023

Recommendation Number

1

Closed Implemented

The U.S. Mission to the European Union, in coordination with the Bureau of Consular Affairs, should review the need for the Senior Consular Representative position and make adjustments as necessary to meet both U.S. consular policy objectives and Department standards for effective use of resources.

Inspection of Embassy Beirut, Lebanon

ISP-I-23-10 April 2023

Recommendation Number

1

Closed Implemented

Embassy Beirut, in coordination with the Bureau of Consular Affairs, should implement a plan to mitigate, to the maximum extent practicable, safety risks associated with the area outside the pedestrian gate used by consular customers, in accordance with Department guidelines.
Recommendation Number

2

Closed Implemented

Embassy Beirut, in coordination with the Bureaus of Consular Affairs and Overseas Buildings Operations, should provide protection from the elements for consular applicants, in accordance with Department standards.
Recommendation Number

3

Closed Implemented

Embassy Beirut, in coordination with the Bureau of Overseas Buildings Operations, should bring its fire protection program into compliance with Department standards.
Recommendation Number

4

Closed Implemented

Embassy Beirut, in coordination with the Bureau of Overseas Buildings Operations, should report all unauthorized construction projects and rectify each project in accordance with Department standards.
Recommendation Number

5

Closed Implemented

Embassy Beirut should obtain authorization from the Bureau of Overseas Buildings Operations to use shipping containers for permanent storage or dismantle and remove them in accordance with Department requirements.
Recommendation Number

6

Closed Implemented

Embassy Beirut should comply with all Department Overseas Motor Vehicle Safety Management Program requirements.
Recommendation Number

7

Closed Implemented

Embassy Beirut should bring its contracting officer’s representative program into compliance with Department standards.
Recommendation Number

8

Closed Implemented

Embassy Beirut should enforce driver duty limits for all embassy drivers in accordance with Department guidelines.
Recommendation Number

9

Closed Implemented

Embassy Beirut should require the Beirut Recreation Association Board of Directors to comply with Department standards and its own by-laws regarding its oversight responsibilities.
Recommendation Number

10

Closed Implemented

Embassy Beirut should implement internal controls to ensure government resources are used in accordance with Department standards.
Recommendation Number

11

Closed Implemented

Embassy Beirut should train locally employed information management staff in accordance with Department standards.
Recommendation Number

12

Closed Implemented

Embassy Beirut should perform information systems security officers’ duties in accordance with Department standards.
Recommendation Number

13

Open Resolved

Embassy Beirut should comply with Department standards for managing its dedicated internet networks.
Recommendation Number

14

Closed Implemented

Embassy Beirut should implement a records management program in accordance with Department standards.
Recommendation Number

15

Closed Implemented

Embassy Beirut, in coordination with the Bureau of Overseas Buildings Operations, should relocate stored items to climate-controlled storage outside the unclassified server room to conform to Department and Occupational Safety and Health Administration standards.

Management Assistance Report: Actions To Address Ongoing Construction Schedule Delays at New Embassy Compound Mexico City Are Needed

AUD-CGI-23-16 April 2023

Recommendation Number

1

Closed Implemented Significant

OIG recommends that the Bureau of Overseas Buildings Operations (OBO), in coordination with the Bureau of Administration, comply with Department of State guidance to address the schedule delay for New Embassy Compound Mexico City, Mexico. Specifically, OBO, in coordination with the Bureau of Administration, must (1) determine the type of delay (excusable, nonexcusable, or compensable), (2) document the delay, (3) develop the government’s position, (4) discuss the government’s position with the contractor, (5) adjust the government’s position based on the discussions with the contractor, and (6) prepare a final decision.
Recommendation Number

2

Closed Not Implemented

OIG recommends that the Bureau of Overseas Buildings Operations, working collaboratively with Caddell Construction Co, LLC, develop and implement an action plan to ensure the Project Execution Schedule meets all the purposes outlined in Contract Specification 013205, paragraph 1.4 for Contract SAQMMA17C0287, NEC Mexico City, Mexico.
Recommendation Number

3

Closed Implemented Significant

OIG recommends that the Bureau of Overseas Buildings Operations (OBO), in coordination with the Bureau of Administration, evaluate and respond to the Time Impact Analysis (TIA) prepared by the contractor to determine whether a schedule extension was justified for the unilateral modification P00066 to the New Embassy Compound Mexico City, Mexico. In accordance with the Federal Acquisition Regulation and Department of State policy, OBO, in collaboration with the Bureau of Administration, must (1) prepare a prenegotiation memorandum and a findings of fact that include a TIA, (2) issue a decision on the prenegotiation memorandum, (3) proceed with negotiations, including discussion of the TIA, with the goal of a fair and reasonable settlement for the change, and (4) report the results of the negotiations to the Contracting Officer, including recommendations for a fair and reasonable settlement that include any schedule extensions for the change.
Recommendation Number

4

Closed Implemented Significant

OIG recommends that the Bureau of Overseas Buildings Operations (OBO), in coordination with the Bureau of Administration, assess time as part of their independent government cost estimate process and evaluate and respond to the Time Impact Analysis (TIA) prepared by the contractor for all outstanding requests for proposals to the New Embassy Compound Mexico City, Mexico, project when preparing an independent government cost estimate. In accordance with the Federal Acquisition Regulation and Department of State policy, OBO, in collaboration with the Bureau of Administration, must (1) prepare a prenegotiation memorandum and a findings of fact that include TIAs, (2) issue a decision on the prenegotiation memorandum, (3) proceed with negotiations, including discussion of the TIAs, with the goal of a fair and reasonable settlement for the change, and (4) report the results of the negotiations to the Contracting Officer, including recommendations for a fair and reasonable settlement that include any schedule extensions for the change.

Inspection of Embassy Khartoum, Sudan

ISP-I-23-13 March 2023

Recommendation Number

1

Closed Not Implemented

Embassy Khartoum should document its public diplomacy grants in accordance with Department standards.
Recommendation Number

2

Closed Not Implemented

Embassy Khartoum should conduct its consular fraud prevention program in accordance with Department standards.
Recommendation Number

3

Closed Not Implemented

Embassy Khartoum should develop and implement a written consular training and orientation program in accordance with Department standards.
Recommendation Number

4

Closed Not Implemented

Embassy Khartoum should install signage at the Consular Section’s public entrance with all information required by Department guidance.
Recommendation Number

5

Closed Implemented $50,000

Embassy Khartoum should either implement a plan to fully use the leased facility in El Fashir, Darfur, or terminate the lease for the facility, return U.S. government assets and vehicles to the embassy and put up to $50,000 to better use.
Recommendation Number

6

Closed Implemented

Embassy Khartoum should document all nonexpendable property transfers in accordance with Department standards.
Recommendation Number

7

Closed Not Implemented

Embassy Khartoum should dismantle and remove its shipping containers and portable structures in accordance with Department requirements or obtain authorization from the Bureau of Overseas Buildings Operations to use them as permanent storage.
Recommendation Number

8

Closed Implemented

Embassy Khartoum should comply with Department training standards on the use of powered industrial trucks, such as forklifts.
Recommendation Number

9

Closed Not Implemented

Embassy Khartoum should comply with Department guidance on mishap reporting.
Recommendation Number

10

Closed Not Implemented

Embassy Khartoum should manage its bulk fuel operation in accordance with Department standards.
Recommendation Number

11

Closed Not Implemented

Embassy Khartoum should use the Integrated Logistics Management System to track all uniforms and personal protective equipment in accordance with Department standards.
Recommendation Number

12

Closed Not Implemented

Embassy Khartoum should complete all information systems security officer responsibilities in accordance with Department standards.
Recommendation Number

13

Closed Implemented

Embassy Khartoum should register its dedicated internet networks with the Bureau of Information Resource Management.
Recommendation Number

14

Closed Not Implemented

Embassy Khartoum should implement steps to secure and monitor its dedicated internet networks.
Recommendation Number

15

Closed Not Implemented

Embassy Khartoum should complete information technology contingency plans for the unclassified and classified networks and test the plans in accordance with Department standards.
Recommendation Number

16

Closed Not Implemented

Embassy Khartoum should develop an acquisition plan for its information technology needs in accordance with Department standards.
Recommendation Number

17

Closed Not Implemented

Embassy Khartoum should implement standard operating procedures for managing and tracking mobile devices as required by Department standards.
Recommendation Number

18

Closed Not Implemented

Embassy Khartoum should implement a records management program that complies with Department standards.

Inspection of the Bureau of International Narcotics and Law Enforcement Affairs

ISP-I-23-08 January 2023

Recommendation Number

1

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should require comprehensive use of the Department’s Management Controls Checklist to develop the Annual Chief of Mission Management Control Statement of Assurance to effectively identify and mitigate internal control risks to the bureau’s projects, programs, and operations in accordance with Department guidance.
Recommendation Number

2

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should follow Department guidance with respect to the communication and execution of its ongoing reorganization plans.
Recommendation Number

3

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should develop an implementation plan for its functional bureau strategy, in accordance with Department standards.
Recommendation Number

4

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should implement procedures for conducting regularly scheduled and senior leadership-led reviews of its progress in meeting strategic goals and objectives, in accordance with Department guidance.
Recommendation Number

5

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs, in coordination with the Office of Foreign Assistance and the Bureau of Budget and Planning, should identify its major programs in accordance with Department guidance.
Recommendation Number

6

Open Resolved

The Bureau of International Narcotics and Law Enforcement Affairs, in coordination with the Office of Foreign Assistance and the Bureau of Budget and Planning, should implement monitoring and evaluation plans for its major programs, in accordance with Department standards.
Recommendation Number

7

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should require that its risk assessment and monitoring plans related to continued programing in Afghanistan reflect changed conditions within the country.
Recommendation Number

8

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should implement bureau-wide guidance to direct its long-term efforts to improve and coordinate the bureau’s design, monitoring, and evaluation activities.
Recommendation Number

9

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should evaluate its long-term ongoing programs in accordance with Department standards.
Recommendation Number

10

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should implement mechanisms to centrally track information on domestically managed foreign assistance programs and provide financial and program reports to the bureau’s senior leadership on core program management responsibilities.
Recommendation Number

11

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should implement a system to require joint evaluation reports be prepared according to the terms of its agreements with partner governments.
Recommendation Number

12

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should develop a template for implementing mechanisms with the Departments of Justice and Homeland Security to improve planning, project monitoring and evaluations, and financial tracking and account reconciliations.
Recommendation Number

13

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should implement standard operating procedures to provide oversight and accountability for interagency agreements and agreements with international organizations in accordance with Department requirements and bureau policies.
Recommendation Number

14

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should implement procedures for the timely close out of all current and future agreements.
Recommendation Number

15

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should update its standard operating procedures regarding monitoring of award implementation to provide oversight and accountability for maintaining records of its federal assistance awards, in accordance with the Federal Assistance Directive.
Recommendation Number

16

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should close out federal assistance awards as required by the Federal Assistance Directive.
Recommendation Number

17

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should complete and implement a bureau risk management policy.
Recommendation Number

18

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should comply with Department contracting officer's representative program standards.
Recommendation Number

19

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should implement written service standards for the services and support provided by the Executive Office and hold the Executive Office accountable for meeting the service standards.
Recommendation Number

20

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should implement periodic reviews of bureau policies and procedures, update them as necessary, and maintain them in a central repository.
Recommendation Number

21

Closed Implemented $220,000,000

The Bureau of International Narcotics and Law Enforcement Affairs should review and deobligate all invalid unliquidated obligations in accordance with Department guidance so funds of up to $220 million can be put to better use.
Recommendation Number

22

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should implement a standard project management lifecycle with a standard set of project controls for use in all information technology projects.
Recommendation Number

23

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should implement a process for the Information Management Division to monitor contractor performance for all information technology projects.
Recommendation Number

24

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should implement a process to notify its Information Management Division when new systems at its overseas locations are developed or deployed and ensure periodic review by staff.
Recommendation Number

25

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should review and update its information system contingency plan for the Global INL network to align with bureau requirements.
Recommendation Number

26

Open Resolved

The Bureau of International Narcotics and Law Enforcement Affairs, in coordination with the Bureau of Information Resource Management, should complete the assessment and authorization to operate process for the Office of Aviation web application.
Recommendation Number

27

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should revise the charter for the Information Management Advisory Council to clearly define its scope and information management responsibilities.
Recommendation Number

28

Closed Implemented

The Bureau of International Narcotics and Law Enforcement Affairs should develop and implement records management procedures for organizing and managing bureau electronic records.

Inspection of Embassy La Paz, Bolivia

ISP-I-23-03 January 2023

Recommendation Number

1

Closed Implemented

Embassy La Paz should conduct end-use monitoring of defense, dual-use, or sensitive equipment in accordance with Department standards.
Recommendation Number

2

Closed Implemented

Embassy La Paz should implement practices to ensure allocation of public diplomacy funding complies with Department requirements.
Recommendation Number

3

Closed Implemented

Embassy La Paz should comply with Department standards for grant file documentation.
Recommendation Number

4

Closed Implemented

Embassy La Paz should evaluate the @USRepBolivia Twitter account as part of ongoing strategic planning efforts, in accordance with Department standards.
Recommendation Number

5

Closed Implemented

Embassy La Paz should use the PD Tools application to document its public diplomacy implementation plan, in accordance with Department guidance.
Recommendation Number

6

Closed Implemented

Embassy La Paz should make necessary modifications to the Consular Section’s cashier booth to enable consular managers to visually observe the activities within it, in accordance with Department standards.
Recommendation Number

7

Closed Implemented

Embassy La Paz, in coordination with the Bureau of Overseas Buildings Operations, should implement an emergency exit plan at the embassy’s chancery that complies with Department guidance.
Recommendation Number

8

Closed Implemented

Embassy La Paz, in coordination with the Bureau of Overseas Buildings Operations, should evaluate the adequacy of all its residential properties for seismic risk in accordance with Department standards.
Recommendation Number

9

Closed Implemented

Embassy La Paz, in coordination with the Bureau of Western Hemisphere Affairs, should implement a process to require timely submission of locally employed staff performance evaluations and take immediate action when submissions are late.
Recommendation Number

10

Closed Implemented

Embassy La Paz should comply with Department overseas motor vehicle safety standards for armored vehicle drivers under chief of mission authority.
Recommendation Number

11

Closed Implemented

Embassy La Paz should comply with the Department’s overseas motor vehicle safety standards for chauffeurs under chief of mission authority.
Recommendation Number

12

Closed Implemented

The Bureau of Information Resource Management, in coordination with Embassy La Paz, should configure SharePoint permissions to comply with Department standards.
Recommendation Number

13

Closed Implemented

Embassy La Paz should require information systems security officers to perform their duties in accordance with Department standards.
Recommendation Number

14

Closed Implemented

Embassy La Paz should implement a records management program in accordance with Department standards.

Inspection of Embassy Buenos Aires, Argentina

ISP-I-23-06 December 2022

Recommendation Number

1

Closed Implemented

Embassy Buenos Aires should conduct joint evaluation reviews with the government of Argentina for Bureau of International Narcotics and Law Enforcement Affairs-funded assistance.
Recommendation Number

2

Closed Implemented

Embassy Buenos Aires, in coordination with the Bureau of Educational and Cultural Affairs, should develop and present options for Binational Fulbright Commission review to address reasonable balance between Argentine and U.S. Fulbright Educational Exchange participation.
Recommendation Number

3

Closed Implemented

Embassy Buenos Aires should delete nonimmigrant visa case records in accordance with Department standards.
Recommendation Number

4

Closed Implemented

Embassy Buenos Aires should oversee nonimmigrant visa operations in the two consular outbuildings in accordance with Department standards.
Recommendation Number

5

Closed Implemented

Embassy Buenos Aires, in coordination with the Bureau of Overseas Buildings Operations, should bring its fire protection program into compliance with Department standards.
Recommendation Number

6

Closed Implemented

Embassy Buenos Aires, in coordination with the Bureau of Overseas Buildings Operations, should mitigate the fire and life-safety risks of its high-rise residential properties that do not comply with Department standards.
Recommendation Number

7

Closed Implemented

Embassy Buenos Aires should complete and document safety certifications for all embassy properties in the Post Occupational Health and Safety Officer Certification Application and correct any identified safety issue prior to occupancy, in accordance with Department standards.
Recommendation Number

8

Closed Implemented

Embassy Buenos Aires should obtain authorization from the Bureau of Overseas Buildings Operations to use shipping containers for permanent storage and office space or dismantle and remove them in accordance with Department requirements.
Recommendation Number

9

Closed Implemented

Embassy Buenos Aires should comply with all Department overseas motor vehicle safety standards for chauffeurs and incidental drivers under chief of mission authority.
Recommendation Number

10

Closed Implemented

Embassy Buenos Aires should enforce driver duty limits for all embassy drivers in accordance with Department guidelines.
Recommendation Number

11

Closed Implemented

Embassy Buenos Aires, in coordination with the Bureau of Administration, should dispose of excess vehicles according to Department guidelines.
Recommendation Number

12

Closed Implemented

Embassy Buenos Aires should separate property management responsibilities in accordance with Department standards.
Recommendation Number

13

Closed Implemented

Embassy Buenos Aires, in coordination with the Bureau of Global Talent Management, should document an exception to Department guidance or process its mutual separation agreements in accordance with Department requirements.
Recommendation Number

14

Closed Implemented

The Bureau of Information Resource Management, in coordination with Embassy Buenos Aires, should configure SharePoint permissions to comply with Department standards.
Recommendation Number

15

Closed Implemented

Embassy Buenos Aires should require information systems security officers to perform their duties in accordance with Department standards.
Recommendation Number

16

Open Resolved

Embassy Buenos Aires, in coordination with the Bureaus of Western Hemisphere Affairs and Information Resource Management, should remediate the network cabling infrastructure to comply with Department standards.
Recommendation Number

17

Open Resolved

Embassy Buenos Aires, in coordination with the Bureaus of Western Hemisphere Affairs and Overseas Buildings Operations, should relocate the telecommunications demarcation points outside limited access area communications rooms in accordance with Department standards.
Recommendation Number

18

Closed Implemented

Embassy Buenos Aires should implement a records management program in accordance with Department standards.

Inspection of the Afghanistan Affairs Unit

ISP-I-23-05 November 2022

Recommendation Number

1

Closed Implemented

The Bureau of South and Central Asian Affairs should delineate and publicize the roles and responsibilities of the Afghanistan Affairs Unit and other Department offices dealing with Afghanistan issues.
Recommendation Number

2

Closed Implemented

The Afghanistan Affairs Unit, in coordination with the Bureau of Global Public Affairs and the Bureau of South and Central Asian Affairs, should maintain its official website with current and relevant information.
Recommendation Number

3

Closed Implemented

The Afghanistan Affairs Unit should implement a unified, mission-wide contact management system.
Recommendation Number

4

Closed Implemented

The Afghanistan Affairs Unit should develop and implement a written fraud prevention strategy and standard operating procedures in accordance with Department standards.
Recommendation Number

5

Closed Implemented

The Afghanistan Affairs Unit should comply with Department records management requirements for records storage and the capturing and archiving of electronic messages.
Recommendation Number

6

Closed Implemented

The Afghanistan Affairs Unit should comply with the Department’s domestic employee teleworking overseas policy and eligibility requirements.

Inspection of Embassy Kuwait City, Kuwait

ISP-I-23-07 November 2022

Recommendation Number

1

Closed Implemented

Embassy Kuwait City should cross-train Consular Section locally employed staff in U.S. citizen services functions, in accordance with Department standards.
Recommendation Number

2

Closed Implemented

Embassy Kuwait City should implement and monitor controls to confirm compliance with the Department’s standards for time and attendance.
Recommendation Number

3

Closed Implemented

Embassy Kuwait City should comply with all Department overseas motor vehicle safety standards for chauffeurs and incidental drivers under chief of mission authority.
Recommendation Number

4

Closed Implemented

Embassy Kuwait City should record all embassy vehicle usage in accordance with Department standards.
Recommendation Number

5

Closed Implemented

Embassy Kuwait City should dispose of excess expendable and nonexpendable property, in accordance with Department guidelines.
Recommendation Number

6

Closed Implemented

Embassy Kuwait City should account for all expendable and nonexpendable property in the Integrated Logistics Management System, in accordance with Department guidelines.
Recommendation Number

7

Closed Implemented

Embassy Kuwait City should bring its furniture and appliance pool into compliance with Department standards.
Recommendation Number

8

Closed Implemented

Embassy Kuwait City should comply with Department standards related to the use of the shipping containers as permanent storage.
Recommendation Number

9

Closed Implemented

Embassy Kuwait City should bring its contracting officer’s representative program into compliance with Department standards.
Recommendation Number

10

Closed Implemented

Embassy Kuwait City should comply with the Department’s model standard lease and pay residential utility bills based on actual expenses.
Recommendation Number

11

Open Resolved

Embassy Kuwait City, in coordination with the Bureau of Overseas Buildings Operations, should conduct a technical review of the design plans for the two structures used as facility management workshops and breakrooms and a bodyguard breakroom and submit the survey for approval, in accordance with Department standards.
Recommendation Number

12

Closed Implemented

Embassy Kuwait City should complete safety certifications for all its real property and upload them in the Post Occupational Safety and Health Officer Certification Application, as required by Department standards.
Recommendation Number

13

Closed Implemented

Embassy Kuwait City should perform monthly testing of its emergency lighting system, in accordance with Department standards.
Recommendation Number

14

Closed Implemented

Embassy Kuwait City should perform all information systems security officer responsibilities in accordance with Department standards.
Recommendation Number

15

Closed Implemented

Embassy Kuwait City should complete its ultra-high frequency point-to-point radio communication project to upgrade the radio network.

Inspection of Embassy Ottawa and Constituent Posts, Canada

ISP-I-23-04 October 2022

Recommendation Number

1

Closed Implemented

Embassy Ottawa should implement a First- and Second-Tour program that complies with Department standards.
Recommendation Number

2

Closed Implemented

Embassy Ottawa should implement procedures to improve working group relationships and collaboration on Integrated Country Strategy and Department priorities related to the Arctic and countering malign People’s Republic of China activities in Canada.
Recommendation Number

3

Closed Implemented

Embassy Ottawa should implement clearance procedures for reporting on Integrated Country Strategy priorities in accordance with Department standards.
Recommendation Number

4

Closed Implemented

Embassy Ottawa should include all required documents in its public diplomacy grants files in accordance with Department standards.
Recommendation Number

5

Open Resolved

Embassy Ottawa, in coordination with the Bureau of Overseas Buildings Operations, should bring all consular spaces into compliance with Department standards.
Recommendation Number

6

Closed Implemented

Embassy Ottawa should bring its consular file storage into compliance with Department standards.
Recommendation Number

7

Closed Implemented

Embassy Ottawa should conduct audits of passport adjudications in accordance with Department standards.
Recommendation Number

8

Closed Implemented

Embassy Ottawa should create a fraud prevention strategy for Consulate General Montreal in accordance with Department standards.
Recommendation Number

9

Closed Implemented

Embassy Ottawa, in coordination with the Bureau of Overseas Buildings Operations, should perform seismic evaluations of residential and nonresidential properties at Consulate General Vancouver, in accordance with Department standards.
Recommendation Number

10

Closed Implemented

Embassy Ottawa should comply with all Department Motor Vehicle Safety Management Program standards for incidental drivers under chief of mission authority.
Recommendation Number

11

Closed Implemented

Embassy Ottawa should use the Integrated Logistics Management System to account for all expendable property in accordance with Department standards.
Recommendation Number

12

Closed Implemented

Embassy Ottawa should bring its contracting officer’s representative program into compliance with Department standards.
Recommendation Number

13

Closed Implemented

Embassy Ottawa should bring its living quarters allowance leasing program into compliance with Department standards.
Recommendation Number

14

Closed Implemented

Embassy Ottawa should submit its hotel and restaurant reports to the Bureau of Administration’s Office of Allowances, in accordance with Department standards.
Recommendation Number

15

Closed Implemented $243,993

Embassy Ottawa, in coordination with the Bureaus of Western Hemisphere Affairs and the Comptroller and Global Financial Services, should reprogram additional Diplomatic Engagement-funded Information Management positions to International Cooperative Administrative Support Services-funded positions, in accordance with Department standards, so funds of up to $243,993 over 3 years per position can be put to better use.
Recommendation Number

16

Closed Implemented

Embassy Ottawa should bring its cashiering operations into compliance with Department standards.
Recommendation Number

17

Closed Implemented

Embassy Ottawa should submit its education allowance surveys in accordance with Department standards.
Recommendation Number

18

Closed Implemented

Embassy Ottawa should complete all information systems security officer responsibilities in accordance with Department standards.
Recommendation Number

19

Closed Implemented

Embassy Ottawa should create and maintain standard operating procedures for unclassified and classified computer operations and support at Consulates General Halifax and Quebec City.
Recommendation Number

20

Closed Implemented

The Bureau of Information Resource Management, in coordination with Embassy Ottawa, should configure SharePoint permissions to comply with Department standards at Mission Canada.
Recommendation Number

21

Closed Implemented

Embassy Ottawa should require its local Information Technology Configuration Control Board to comply with Department standards.
Recommendation Number

22

Closed Implemented

Embassy Ottawa should bring the network cabling at Consulates General Halifax and Toronto into compliance with Department standards.
Recommendation Number

23

Closed Implemented

Embassy Ottawa should limit access to the Consulate General Montreal’s Information Systems Center in accordance with Department standards.
Recommendation Number

24

Closed Implemented

Embassy Ottawa, in coordination with the Bureau of Overseas Buildings Operations, should bring the mail screening facility at Consulate General Vancouver into compliance with Department standards.
Recommendation Number

25

Closed Implemented

Embassy Ottawa should implement standard operating procedures and maintenance log records for Consulate General Montreal’s telephone system.
Recommendation Number

26

Closed Implemented

Embassy Ottawa should relocate the telecommunications demarcation point outside the limited access main telephone frame room at Consulate General Toronto.
Recommendation Number

27

Closed Implemented

Embassy Ottawa should implement a records management program that complies with Department standards.

444

$15,045,004

134

$0

416

$218,173,822

0

$0

36

$0

0

$0